Outgoing Student Coordinator of International Office (Manager Level)

Responsibilities

1. Provide information materials and consultation on studying abroad, exchange programs, funding, and scholarships.
2. Assist in application and selection processes for international programs in coordination with Academic Affairs.
3. Manage application procedures, coordinate nomination processes, and support students in preparing required documents for double-degree or other exchange programs.
4. Coordinate with partner universities, and academic departments/faculties to create Learning Agreements and ensure credit transfer and academic recognition.
5. Support double-degree programs in Germany and assist students with APS (Akademische Prüfstelle) procedures.
6. Provide visa and travel assistance for outgoing students, including communication with the German Consulate in Guangzhou.
7. Develop and deliver preparation courses for living and studying in Germany, and coordinate with HSBI or other universities on application matters.
8. Perform additional administrative duties related to outgoing student mobility as assigned by the International Office management.

Qualifications

1. Education:
   • Bachelor’s degree or higher in International Relations, German Studies, Education Administration, Business Administration, or a related field.
2. Experience:
   • Proven experience with handling student exchange and visa processes, preferably in a university, international office, or study-abroad context.
   • Experience with international exchange programs, mobility programs, or cooperation projects with foreign universities (especially German institutions) is a strong advantage.
   • Experience in academic coordination, credit transfer, or learning agreement administration is highly desirable.
3. Abilities (Skills):
   • Excellent organizational and time-management skills.
   • Strong attention to detail and ability to manage multiple tasks simultaneously, especially regarding visa documentation and application deadlines.
   • Professional communication and interpersonal skills for cross-cultural collaboration.
   • Strong writing skills for formal correspondence, reports, and student guidelines.
   • Ability to work independently while also contributing effectively within a team.
   • High level of reliability, discretion, and professionalism.
   • Proficiency in standard office software (Microsoft Office or similar tools).
4. Language:
   • Excellent English skills (written and spoken) are required.
   • German language skills (B1 or above) are highly desirable.
   • Basic Chinese proficiency is a plus.
5. Other:
   • Experience in an international academic environment, especially with German-Chinese cooperation, is highly valued.
   • Intercultural competence and the ability to work in a diverse international environment are highly desirable.

How to apply

1. Please prepare the following documents:
   • Current Chinese (if applicable) & English CV
   • Cover Letter (addressed to the President)
   • 2 Reference Letters
   • Qualifications (if available)
   • Academic Degree Certificates
2. Please import all files into one PDF.
3. Please name the PDF as Your Name - Position .
4. Please send all files to recruitment@hibiuh.edu.cn