Part-Time Administrative Assistant - School of Aeronautics

Part-Time Administrative Assistant - School of Aeronautics

The occupant of this position will act as a Part-Time Administrative Assistant to SOA Flight Operations. Job duties will include but are not limited to: Workday functions for Flight Training Operations, time off requests, personnel action forms, scheduling potential employee interviews, and updating personnel profiles; procuring supplies and reconciling purchasing card transactions; creating specific requisitions, purchase orders, contracts, and services; coordinates facility maintenance issues/updates with facility manager/Liberty work order process; drafts/submits building renovation PIF project requests; Safety Committee administrator and scheduler; submit IT work order requests regarding computer and any other technical needs/issues; answering phone calls from external/internal customers, potential students, current students, and current/prospective staff; coordinating planning meetings and special events; coordinating special guest tours; and providing general assistance to respective Director and/ or Executive Directors as well as other key staff members. This position requires someone who can work independently, well under pressure, and in a fast-paced environment while exercising sound judgment at all times.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

• Administrator for the following aspects of the Flight Training Operations staff human resources processes including: some Workday functions, personnel action items, maintaining documentation, scheduling potential employee interviews, and updating personnel profiles/files
• Coordinates facility maintenance, projects, improvements, and issues with facility manager/Liberty work order processes
  • drafts/submits building renovation PIF project requests
• Submits/reviews IT work order requests regarding computers and any other technical needs/issues
• Manages resource requirements - create specific requisitions, purchase orders, contracts, and services
• Maintains calendars related to the Flight Training Operations
• Assists in the coordination for special events
• Safety Committee administrator, scheduler, and member
• Processes organizational correspondence, responsible for record-keeping, and file management for Flight Training Operations.
• P-card purchases and monthly reconciliation
  • Monitors and reconciles PT Admin purchase card program
• Budget Monitoring
  • Creates requisitions specific to Flight Training Operations as necessary
• Promptly responds to both internal and external emails
• Possesses exceptional telephone and speaking skills
  • Takes calls and properly routes to the appropriate person or promptly delivers a message
  • Speaks with prospective students and their families

QUALIFICATIONS AND CREDENTIALS

Education and Experience

Two or more years' experience in a similar position is preferred. Well-developed communication skills.

ABILITIES AND COMPETENCIES ESSENTIAL TO THE FUNCTION OF THE JOB

Communication and Comprehension

• Ability to effectively communicate both verbally and in writing to convey clear, well-articulated information.
• Ability to understand, speak, and write English in order to convey messages and correspond in an articulate and professional manner.
• Possess public communication skills that allow professional representation of Liberty University to a variety of business and community customers and associates.
• Strong organizational skills.
• Excellent computer skills.

Problem Solving

• Intuitively able to reason, analyze information and events, and apply judgment in order to solve problems of both a routine and complex nature.

Physical and Sensory Abilities

• Occasionally required to travel to local and campus locations.
• Frequently required to sit for extended periods to perform deskwork or type on a keyboard.
• Regularly required to hear and speak in order to effectively communicate orally.
• Occasionally required to stand, walk, and climb stairs to move about the building.
• Handle materials, reach overhead, kneel or stoop in order to conduct business.
• Regularly lift 10 or fewer pounds.

Physical Demands

• Ability to work well under pressure in a fast-paced environment while exercising sound judgment at all times.

Personal demands

• Read the Liberty University Mission Statement and School of Aeronautics Mission/Vision statement and conduct yourself accordingly
• Be well groomed
• Set the example of professionalism by exhibiting a positive attitude and respect for all

Professional demands

• Keep your direct supervisor informed on all aspects of your job

Productivity/Performance

• Strive to give students, staff, and external customers quality customer service
• Maintain a 28 hour work week
• Be available to students, parents, and staff members who have questions

WORKING CONDITIONS

Work Environment

The working environment in which one will typically perform the essential functions of this position is an office-style environment.

Time Type: Part time

Location: Onsite