Part-Time Administrative Operations Specialist

Special Instructions to Applicants:
All interested applicants should attach a resume and cover letter in the Supporting Documents section of the application, preferably in a PDF format to avoid any formatting issues.

Position Summary:
The Administrative Operations Specialist plays a key role in supporting the Office of Risk Management (ORM) at Rice University by coordinating a variety of administrative, operational, and financial activities. Reporting to the Director of Risk Management, this position implements processes and procedures to ensure the efficient and effective functioning of ORM operations in support of the university's strategic priorities.

Workplace Requirements:
This position is offered as a hybrid or partially remote role, combining both in-office and remote work to provide flexibility and support collaboration. The in-office schedule is typically two days (Wednesday and Thursday) in the office and one to three days remote, with the exact schedule to be determined between the employee and supervisor. Per Rice policy 440, work arrangements may be subject to change.

This is a benefit-eligible part-time (20 hours a week) position.

Hourly Hiring Range: $20.64 to $22.00, with hiring salary commensurate with experience and qualifications (20 hours per week)
*Non-Exempt (hourly) positions under FLSA are eligible for overtime.*

Minimum Requirements:

• Bachelor's degree
  + In lieu of the education requirement, additional related experience beyond what is required may be substituted on an equivalent year-for-year basis.
• 1+ year of related or administrative work experience
  + In lieu of the experience requirement, additional related education beyond what is required may be substituted on an equivalent year-for-year basis.

Skills:

• Demonstrated success in follow-through and completing routine tasks
• Advanced organizational skills and attention to detail
• Demonstrated ability to take initiative and ownership of projects; work independently; manage multiple projects in a fast-paced environment; research issues; solve problems; propose solutions; adapt to changing priorities; and meet deadlines
• Excellent interpersonal skills, with a client-service orientation and the ability to build relationships and collaborate effectively across the University while respecting individual needs
• Demonstrated written and verbal communication skills with the ability to produce high-quality reports and presentations
• High level of professionalism, flexibility, confidentiality, discretion, judgment, and diplomacy
• Proven advanced computer skills, including proficiency in Excel, Word, and PowerPoint (or Google equivalents), with experience maintaining record-keeping systems

Preferences:

• 3 years of related or administrative work experience
• Experience working in higher education

Essential Functions:

• Administers and supports day-to-day administrative and operational activities for the Office of Risk Management
• Provides administrative and project support, including scheduling meetings, managing communications (e.g., shared inbox), updating the Risk Management website and coordinating logistics for events and training
• Develops communication and training plans, including presentations, newsletters, brochures, tools, job aids, and instructional materials, and supports risk management information systems
• Supports financial operations by tracking invoices, monitoring expenditures, resolving discrepancies, and assisting with budget-related processes
• Coordinates departmental administrative processes, including documentation, reporting, and tracking of key activities and metrics
• Maintains and improves record-keeping systems, ensuring accuracy of departmental documentation, including claims files and certificates of insurance
• Organizes, manages, and completes special projects in support of departmental goals and initiatives
• Performs all other duties as assigned