Part-Time Museum Events Coordinator, Eskenazi Museum of Art

Job Summary

The Events Coordinator will schedule, plan, and produce events for the Museum, including scheduling, room setup/breakdown, and audio-visual (AV) support from August through April.

Department Specific Responsibilities

• Setup rooms, including arranging tables, chairs, and other furniture according to event type.
• Escort vendors, performers, and other service providers behind the scenes.
• Set-up, test, and run audiovisual equipment.
• Monitor events and record attendance numbers.
• Breakdown rooms, including returning furniture and supplies to storage, and ensuring the venue's cleanliness and integrity.
• Communicate with internal and external clients about their event needs.
• Schedule event spaces via a shared Outlook calendar.
• Coordinate with caterers, performers, and other external service providers.
• Coordinate with other museum departments, including security.
• Create "run of show" documents to summarize plans.
• Report program attendance using Excel.
• Organize and inventory supplies for events.
• Assess and communicate maintenance needs.
• Support other Education Department programs as needed, such as helping manage large groups of visitors.