Payroll and Accounting Coordinator

About Utica University:

Located in the heart of Central New York, Utica University is a comprehensive, independent, private institution founded in 1946 as Utica College. We offer many of the advantages of a large university, such as undergraduate and graduate degree options, excellent academic programs, and outstanding faculty, but with an intimacy and a high degree of personal attention more closely associated with smaller private institutions.

We empower learners to achieve their career and life goals through personally enriching experiences and outstanding educational pathways.

At Utica University, we are committed to creating a working and learning environment where all people feel supported.

Following our institutional values, we work to support diverse perspectives, backgrounds, and experiences in an equitable, respectful, and inclusive environment, while promoting freedom of expression and encouraging civil discourse.

Job Description:

Position Summary:

The Payroll and Accounting Coordinator is responsible for processing and maintaining accurate payroll and accounting records in support of the university's financial operations. This position requires strong attention to detail, confidentiality, and the ability to work independently and collaboratively in a small team environment. The ideal candidate will have experience with Banner Finance, Payroll, and Human Resource modules or similar enterprise systems used in higher education.

Responsibilities:

Payroll Responsibilities:

Process biweekly and semi-monthly payrolls for faculty, staff, and student workers using the Banner HR/Payroll module
Maintain payroll records, ensuring accuracy of employee data, benefits, deductions, and direct deposits
Ensure payroll compliance with federal, state, and institutional policies and deadlines
Assist with year-end payroll activities, including W-2 preparation and reporting
Respond to employee inquiries regarding payroll and benefits deductions
Maintains an accurate accounting of payments by making various journal entries related to payroll processing and reviews payroll output for accuracy
Transmits weekly H.S.A. advances as well as quarterly H.S.A. deposits
Responsible for processing timely and accurate payroll-related tax activities, wage garnishments, unemployment insurance correspondences, employment verifications, and month-end payroll deduction reports

Accounting and Administrative Support:

Assist with daily accounting functions, including data entry, account reconciliations, and report generation using Banner Finance
Support accounts receivable processes, including student refund processing
Maintain accurate and organized financial files in accordance with audit standards and university policies
Assist with month-end and fiscal year-end closing procedures
Provide supporting documentation for internal and external audits

Requirements:

Education and Experience:

Associate's degree in Accounting, Finance, Business, or related field (Bachelor's degree preferred).
Prior payroll and/or accounting experience, preferably in a higher education or non-profit setting.
Experience working with Ellucian Banner (Finance and/or HR/Payroll modules) strongly preferred.
A combination of education and past relevant experience may be considered.

Skills/Abilities:

Must have strong attention to detail
Must have a high level of organizational skills
Must have flexibility to handle a variety of tasks and shift priorities simultaneously
Must have the ability to understand in-depth University-wide policies/procedures and HR legal issues, including knowledge of accounting principles and payroll methods
Must have extensive knowledge of computer database software, spreadsheets, and word processing (preferably Excel and Word)
Must have the ability to set priorities, meet deadlines, and perform research to provide a resolution to problems
Must have the ability to deal with confidential and sensitive information
Must possess excellent oral and written communication skills, and the ability to work well under pressure
Must have a cooperative and service-oriented attitude
Must be able to work flexible hours if necessary

Additional Information:

Visa sponsorship is not available for this position

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