Payroll Operations Coordinator

Position Title: Payroll Operations Coordinator

Location: Big Rapids (Main Campus)

Department: 56000 - Finance Office Admin

Advertised Salary: $50,000.00-$55,000.00. Salary commensurate with education, experiences, and other requirements.

Benefits: Comprehensive benefits package (health care, vacation, etc.). Please see the following link for a list of benefits offered with this position. Admin / Admin Temp Benefit Plans

FLSA: Exempt

Temporary/Continuing: Continuing

Part-Time/Full-Time: Full-Time

Union Group: N/A

Term of Position: 12 Month

At Will/Just Cause: Just Cause

Summary of Position: The Payroll Operations Associate is responsible for the biweekly completion of the payroll cycle for 3000+ hourly and salaried employees.

Position Type: Staff

Required Education: Required Education: Associate's degree in Business or a closely related field.

Required Work Experience: 3 years of recent work experience focusing on payroll generation processes

Physical Demands:

• Office Environment
• Reaching
• Sitting
• Twisting
• Repetitive movement

Additional Education/Experiences to be Considered: Experience using Banner ERP system, Adobe Acrobat Writer for form development, or TimeClock Plus timekeeping system. Experience in an educational setting such as Higher Education or K-12, specifically finance business office activities.

Essential Duties/Responsibilities:

• Responsible for processing payroll biweekly cycles and direct deposit submission.
• Monitoring and processes for special pay situations
• Demonstrates an understanding of diversity, equity, and inclusion, especially in working relationships with students, faculty, staff and community members.
• Develop methods and regularly audit employee data to verify the accuracy and integrity of the payroll system data.
• Manage, research, answer, or refer inquiries from faculty, staff, students, and outside stakeholders regarding payroll policies, procedures, and documentation discrepancies.
• Maintain payroll records in ERP platform regarding: Pay schedules, Holidays, Voluntary deduction tables, Earnings codes and leave time.
• Preparation of quarterly informational payroll reporting, including 941, Unemployment, State, and Local submissions.
• Understanding, preparation and processing of annual changes set forth in collective bargaining units.
• Monitor application of student employment data into ERP systems.
• Troubleshoot errors and system failures related to ERP.
• Cultivates an environment of belonging that values, respects, supports, and celebrates individual similarities and differences, allowing students, faculty and staff to thrive authentically.
• Support, promote, and develop university student enrollment and retention initiatives.
• Any other duties assigned within the position classification area.

Marginal Duties/Responsibilities:

• Report directly to Payroll Manager and collaborate to resolve payroll related issues.
• Responsible for maintaining the confidentiality of designated information.
• Perform all duties in compliance with applicable University policies and procedures and state and federal requirements.
• Other duties as assigned.

Skills and Abilities:

• Positive, solution-focused attitude.
• Strong attention to detail and accuracy.
• Excellent time management and organizational skills.
• Strong communication skills, including verbal, written and analytical thinking.
• Strong interpersonal skills and the ability to be a team player.
• Effective self-management skills such as time management, organization, and self-motivation.
• The ability to problem-solve and adapt as new and unprecedented situations arise
• Focus on customer service that is reliable and proactive under pressure.
• Demonstrated successful experience working directly with people from diverse backgrounds, including cultural, educational, socioeconomic and life experiences.

Required Documents:

• Cover Letter
• Resume
• Unofficial Transcript 1

Special Instructions to Applicants: Unofficial Transcript 1 (REQUIRED): Applicants must attach a copy of unofficial transcript of -------- degree. Transcripts must include Institution name, applicant name, date degree attained, degree awarded. Finalists will be required to submit an official transcript.

Initial Application Review Date: May 11, 2026

Open Until Position is Filled?: Yes