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"Personal Assistant / Secretary"

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Personal Assistant / Secretary

2026-05-01

Location

Kent Ridge Campus

National University of Singapore (NUS)

Type

Staff / Administration

Required Qualifications

1-2 years PA experience
Microsoft Office proficient
Calendar management
Strong communication
Multitasking & prioritization
Confidentiality & discretion
After-hours responsiveness
57% Job Post Completeness

Our Job Post Completeness indicates how much vital information has been provided for this job listing. Academic Jobs has done the heavy lifting for you and summarized all the important aspects of this job to save you time.

Personal Assistant / Secretary

Job Description

We are seeking a highly organized Personal Assistant / Secretary to provide comprehensive administrative and executive support to the CEO in NUS Singapore Nuclear Research and Safety Institute (SNRSI).

What you will be working on:

  • Executive & Calendar Management: Manage and update monthly and daily calendars for the CEO, ensuring all meetings and appointments are scheduled efficiently.
  • Travel Planning: Coordinate business trips, ensuring all logistical details are handled seamlessly.
  • Claims & Reporting: Process expense claims and prepare monthly reports, ensuring accuracy and timely submission.
  • General Support: Provide light housekeeping and assist with personal errands, ensuring the CEO can focus on his key responsibilities.

Qualifications

  • Experience: Minimum of 1-2 years in a PA role or similar executive support position.
  • Skills: Proficiency in Microsoft Office, calendar tools, and PowerPoint. Strong communication skills and the ability to multitask and prioritize effectively.
  • Attributes: Comfortable with after-hours responsiveness, confidential matters, and able to act quickly under pressure. High emotional intelligence and professional discretion

More Information

Location: Kent Ridge Campus

Organization: S'pore Nuclear Rsch & Safety Institute

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Frequently Asked Questions

📅What are the main responsibilities of the Personal Assistant / Secretary role?

The role provides executive support to the CEO at NUS Singapore Nuclear Research and Safety Institute (SNRSI). Key duties include calendar management, travel planning, processing expense claims and reports, and general support like light housekeeping. Focus on efficiency to allow the CEO to prioritize core tasks. Explore similar administration jobs or executive positions for more opportunities.

🎓What qualifications and skills are required for this Personal Assistant position?

Candidates need 1-2 years in a PA or executive support role. Essential skills: proficiency in Microsoft Office, calendar tools, and PowerPoint; strong communication, multitasking, and prioritization. Attributes include high emotional intelligence, professional discretion, comfort with confidential matters, and after-hours availability. Review tips in our higher ed career advice.

🏢Where is the job located, and what is the organization?

The position is at Kent Ridge Campus, National University of Singapore (NUS), within the S'pore Nuclear Rsch & Safety Institute (SNRSI). This supports nuclear research and safety initiatives. Check higher ed admin jobs or NUS-related listings for similar roles in Singapore.

💰Is salary information provided for this Personal Assistant / Secretary job?

No specific salary range or award details are listed in the posting. Compensation typically aligns with NUS staff scales for administration support roles. Research university salaries or higher ed pay benchmarks for insights into similar positions at NUS.

📝What is the application deadline and how to apply?

Applications are open until May 1, 2026. Submit via the NUS/SNRSI portal with your resume highlighting PA experience and skills. Tailor your application using our free resume template and cover letter template for executive support roles.

⏰Does this role involve after-hours work or personal tasks?

Yes, the position requires after-hours responsiveness and handling personal errands or light housekeeping to support the CEO fully. Ideal for those with high emotional intelligence and ability to act under pressure. See executive jobs for comparable demands.
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