Develop semester clinical schedules based on anticipated enrollment and coordinate placements with clinical partners.

Create and disseminate student schedules, including clinical skill immersions, skills laboratories, simulation-based learning experiences, and clinical rotations.

Collaborate with undergraduate leadership, the clinical education team, faculty, course coordinators, clinical coordinators, and clinical partners to align schedules, capacity, and placement needs.

Develop and maintain accurate group rosters for undergraduate students participating in clinical skill immersions, skills laboratories, simulation-based learning experiences, and clinical rotations.

Ensure appropriate student placement based on course progression, site availability, clinical requirements, and program needs.

Coordinate updates and adjustments to schedules and rosters as needed throughout the semester.

Review and process student requests for clinical schedule changes in alignment with College of Nursing policies; communicate decisions clearly and maintain documentation of changes and approvals.

Clinical Partner Coordination & Site Development

• Collaborate with clinical facilities, clinical instructors, and preceptors to secure and maintain clinical practice sites for the undergraduate program.
• Research, identify, and establish positive relationships with clinical facility representatives to maximize clinical resources.
• Conduct and coordinate outreach to community health partners.
• Represent the team at internal and external meetings and events, fostering effective collaboration with stakeholders.
• Submit clinical placement requests through the clinical partner reservation system and ensure adequate clinical placement inventory based on projected student enrollment.

Student Clinical Progression & Make-Up Coordination

• Coordinate with Student Affairs and other stakeholders to plan, schedule, and implement clinical compliance and onboarding orientation for incoming students as an integrated component of new student orientation.
• In conjunction with Student Affairs, monitor and track student clinical progression, including students requiring remediation, schedule adjustments, or course repetition.
• Assist with re-tracking and reassignment of students to support timely progression through the undergraduate nursing curriculum.
• Facilitate scheduling of required clinical, lab, or simulation make-up sessions and communicate related requirements and deadlines to students and faculty.
• Serve as a point of contact for undergraduate students regarding clinical scheduling, placement logistics, and related requirements.

Compliance, Documentation & Records Management

• Operate in accordance with college policies and procedures to obtain and maintain required documentation.
• Submit student compliance information to clinical sites as required by affiliation agreements.
• Maintain accurate databases of clinical sites, including active, inactive, and ineligible sites, as well as student placement status.
• Record and update inventories of potential clinical placement sites, including site histories for future decision-making.
• Maintain accurate and organized electronic records using USF systems and approved tracking tools.

Communication & Student Support

• Communicate clinical placements, schedules, updates, changes, and clearance requirements to students and faculty in a clear, timely, and professional manner.
• Provide responsive, student-centered support in a professional academic environment.
• Coordinate with advising, onboarding, student success, faculty, and administrative teams to support student readiness and progression.
• Contribute to a positive student experience aligned with USF's commitment to student success and excellence.

Reporting, Evaluation & Continuous Improvement

• Compile information and prepare reports as needed, including scheduling, compliance, placement, and progression information for faculty and leadership.
• Assist with reporting needs, audits, and accreditation documentation, including CCNE-related compliance support as needed.
• Support continuous process improvement efforts within clinical operations.
• Perform additional responsibilities as assigned to support the mission and goals of the nursing program.

Qualifications

Minimum Qualifications:

Bachelor's degree and six years of related experience, including two years of experience in managing personnel, or Master's degree in education or related field with four years of experience in an academic setting, including two years of experience in managing personnel.

Degree Equivalency Clause: Four years of direct experience for a bachelor's degree.

• Senate Bill 1310- The Florida Senate (https://www.flsenate.gov/Session/Bill/2023/1310) is conditional upon meeting all employment eligibility requirements in the U.S.
• SB 1310: Substitution of Work Experience for Postsecondary Education Requirements
• A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required, not to exceed:
• (a) Two years of direct experience for an associate degree;
• (b) Four years of direct experience for a bachelor's degree;
• (c) Six years of direct experience for a master's degree;
• (d) Seven years of direct experience for a professional degree; or
• (e) Nine years of direct experience for a doctoral degree
• Related work experience may not substitute for any required licensure, certification, or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment.
• Minimum Qualifications that require a high school diploma are exempt from SB 1310.

Preferred Qualifications

• Master's degree in Business Administration, Health Administration, Public Health, or a closely related field.
• Strong attention to detail and commitment to accuracy in data management, recordkeeping, and compliance-related activities.
• Prior experience in an academic health sciences environment (college or university).
• Familiarity with Learning Management Systems such as Canvas.
• Experience with clinical placement or compliance tracking platforms (myClinicalExchange, Castlebranch, Complio, Tajecsys)
• Strong organizational, analytical, and problem-solving skills with the ability to adapt to changing priorities and operational needs.
• Demonstrated ability to manage high-volume scheduling with multiple competing priorities in a fast-paced environment.
• Demonstrated commitment to student-centered service, professionalism and confidentiality in handling student information and records.
• Proficiency with Microsoft Office Suite, especially Microsoft Excel, and database management systems.

About Us

Working at USF

With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF's rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida's best large employers, ranked No. 1 among the state's 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.

About USF

The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF's Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu.

Compliance and Federal Notices

This position may be subject to a Level 1 or Level 2 criminal background check.

Applicants have rights under Federal Employment Laws:

The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws.

Family and Medical Leave Act (FMLA)

Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process.

Equal Employment Opportunity

The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains affirmative action programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws. This job description does not constitute an employment contract.

Develop semester clinical schedules based on anticipated enrollment and coordinate placements with clinical partners.

Create and disseminate student schedules, including clinical skill immersions, skills laboratories, simulation-based learning experiences, and clinical rotations.

Collaborate with undergraduate leadership, the clinical education team, faculty, course coordinators, clinical coordinators, and clinical partners to align schedules, capacity, and placement needs.

Develop and maintain accurate group rosters for undergraduate students participating in clinical skill immersions, skills laboratories, simulation-based learning experiences, and clinical rotations.

Ensure appropriate student placement based on course progression, site availability, clinical requirements, and program needs.

Coordinate updates and adjustments to schedules and rosters as needed throughout the semester.

Review and process student requests for clinical schedule changes in alignment with College of Nursing policies; communicate decisions clearly and maintain documentation of changes and approvals.

Clinical Partner Coordination & Site Development

• Collaborate with clinical facilities, clinical instructors, and preceptors to secure and maintain clinical practice sites for the undergraduate program.
• Research, identify, and establish positive relationships with clinical facility representatives to maximize clinical resources.
• Conduct and coordinate outreach to community health partners.
• Represent the team at internal and external meetings and events, fostering effective collaboration with stakeholders.
• Submit clinical placement requests through the clinical partner reservation system and ensure adequate clinical placement inventory based on projected student enrollment.

Student Clinical Progression & Make-Up Coordination

• Coordinate with Student Affairs and other stakeholders to plan, schedule, and implement clinical compliance and onboarding orientation for incoming students as an integrated component of new student orientation.
• In conjunction with Student Affairs, monitor and track student clinical progression, including students requiring remediation, schedule adjustments, or course repetition.
• Assist with re-tracking and reassignment of students to support timely progression through the undergraduate nursing curriculum.
• Facilitate scheduling of required clinical, lab, or simulation make-up sessions and communicate related requirements and deadlines to students and faculty.
• Serve as a point of contact for undergraduate students regarding clinical scheduling, placement logistics, and related requirements.

Compliance, Documentation & Records Management

• Operate in accordance with college policies and procedures to obtain and maintain required documentation.
• Submit student compliance information to clinical sites as required by affiliation agreements.
• Maintain accurate databases of clinical sites, including active, inactive, and ineligible sites, as well as student placement status.
• Record and update inventories of potential clinical placement sites, including site histories for future decision-making.
• Maintain accurate and organized electronic records using USF systems and approved tracking tools.

Communication & Student Support

• Communicate clinical placements, schedules, updates, changes, and clearance requirements to students and faculty in a clear, timely, and professional manner.
• Provide responsive, student-centered support in a professional academic environment.
• Coordinate with advising, onboarding, student success, faculty, and administrative teams to support student readiness and progression.
• Contribute to a positive student experience aligned with USF's commitment to student success and excellence.

Reporting, Evaluation & Continuous Improvement

• Compile information and prepare reports as needed, including scheduling, compliance, placement, and progression information for faculty and leadership.
• Assist with reporting needs, audits, and accreditation documentation, including CCNE-related compliance support as needed.
• Support continuous process improvement efforts within clinical operations.
• Perform additional responsibilities as assigned to support the mission and goals of the nursing program.

Qualifications

Minimum Qualifications:

Bachelor's degree and six years of related experience, including two years of experience in managing personnel, or Master's degree in education or related field with four years of experience in an academic setting, including two years of experience in managing personnel.

Degree Equivalency Clause: Four years of direct experience for a bachelor's degree.

• Senate Bill 1310- The Florida Senate (https://www.flsenate.gov/Session/Bill/2023/1310) is conditional upon meeting all employment eligibility requirements in the U.S.
• SB 1310: Substitution of Work Experience for Postsecondary Education Requirements
• A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required, not to exceed:
• (a) Two years of direct experience for an associate degree;
• (b) Four years of direct experience for a bachelor's degree;
• (c) Six years of direct experience for a master's degree;
• (d) Seven years of direct experience for a professional degree; or
• (e) Nine years of direct experience for a doctoral degree
• Related work experience may not substitute for any required licensure, certification, or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment.
• Minimum Qualifications that require a high school diploma are exempt from SB 1310.

Preferred Qualifications

• Master's degree in Business Administration, Health Administration, Public Health, or a closely related field.
• Strong attention to detail and commitment to accuracy in data management, recordkeeping, and compliance-related activities.
• Prior experience in an academic health sciences environment (college or university).
• Familiarity with Learning Management Systems such as Canvas.
• Experience with clinical placement or compliance tracking platforms (myClinicalExchange, Castlebranch, Complio, Tajecsys)
• Strong organizational, analytical, and problem-solving skills with the ability to adapt to changing priorities and operational needs.
• Demonstrated ability to manage high-volume scheduling with multiple competing priorities in a fast-paced environment.
• Demonstrated commitment to student-centered service, professionalism and confidentiality in handling student information and records.
• Proficiency with Microsoft Office Suite, especially Microsoft Excel, and database management systems.

About Us

Working at USF

With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF's rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida's best large employers, ranked No. 1 among the state's 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.

About USF

The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF's Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu.

Compliance and Federal Notices

This position may be subject to a Level 1 or Level 2 criminal background check.

Applicants have rights under Federal Employment Laws:

The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws.

Family and Medical Leave Act (FMLA)

Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process.

Equal Employment Opportunity

The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains affirmative action programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws. This job description does not constitute an employment contract.