Program Assistant (Part-Time) - WVU Extension Service

Description

The WVU Extension Service (WVUES) at West Virginia University is currently accepting applications for a 4-H Club Program Assistant.

About the Opportunity

This role is pivotal in developing, coordinating, and supporting 4-H Clubs and educational opportunities throughout the community. The employee is also responsible for assisting the West Virginia University Extension Agent in Brooke County with the coordination and management of the 4-H youth development program within the county, specifically related to 4-H Clubs. As an employee of WVU Extension working the Brooke County Office, this full-time role requires flexibility for occasional weekend, evening, and overnight hours. This position will be for 19 hours a week.

What You'll Do

• Implement policies according to West Virginia University and West Virginia University Extension.
• Assist the Agent with growing the 4-H program through multiple delivery methods and audiences.
• Liaison with club leaders and volunteers to assure appropriate and timely completion of annual materials for enrollment and chartering.
• Recruit and promote 4-H club membership and participation.
• Assist the agent with the design and development of 4-H events and activities to meet local needs.
• Assist with county contests including poster, photo, writing, and presentation contests, etc. Includes tasks such as recruiting volunteers, judges, participants, leaders and organizing details.
• Assist with the evaluation and data keeping at each event/activity.
• Promote and market 4-H youth development activities.
• Attend 4-H Camp as program support as directed by Extension Agent.
• Assist with the management of 4-H exhibits, judging, awards, and youth activities during Brooke County Fair.
• Recruit, screen, orient, support and train local 4-H volunteers.
• Present educational programs under the guidance of the Extension Agent at a variety of venues including schools, community venues, after-school programs, day camps, and other venues as needed.
• As instructed by Extension Agent, plan, attend, and/or conduct scheduled meetings monthly for groups such as 4-H Leaders Association, 4-H Teen Leaders, etc.
• Serve as a team member of the county extension program by participating in extension service committee meetings, office staff meetings, filing proper reports, and offering creative suggestions for program improvement.
• Stay in compliance with all University vetting processes, policies and best management practices as they relate to the recruitment, management, and training of volunteers and leaders who support Extension programming.
• Assure compliance with civil rights and affirmative action policies including reaching out to underserved and underrepresented audiences.
• Foster effective communications and develop strong partnerships with Extension faculty/staff, county officials, and local schools.
• In collaboration with the supervisor, serve as a part of the team to provide leadership and support to engage stakeholders through various community groups and organizations.
• Expected to participate in job-related trainings, certifications, and professional development as directed by supervising agent.
• Works flexible schedule to ensure office is open during regular hours, times of high activity, staff vacations, and/or break periods.
• Perform other duties as assigned in support of programming and the safe and efficient operation of the Brooke County Extension Office.

Work Hours:

19 Hours Per Week

Pay Grade:

13

Qualifications

• Associate degree is a related field
• A minimum of one (1) year of experience in coordinating educational programming and educational activities, as well as experience in working with youth and adults are a plus.
• Knowledge and experience with Microsoft Word and Excel
• Candidates must possess a high degree of written and/or verbal communication skills in dealing with other employees, clients, and the public.
• Other requirements include a valid driver's license; provides own transportation to complete assigned duties (mileage reimbursement provided); ability to pass a required criminal background check; ability to successfully attain WVU policy certifications; and ability to work overnight events such as 4-H camp during the summer.

Knowledge, Skills, and Abilities

• Strong interpersonal skills with the ability to engage effectively with various stakeholders.
• Self-motivated and able to work without direction
• Skills in problem solving and dealing with a variety of interests and personalities.
• Skills in public speaking and presenting to various age groups ranging from youth to older adults.
• Practical knowledge and experience in current youth development principles and techniques.
• Ability to work outdoors in varying weather conditions
• Ability to work a flexible schedule with some nights and weekends including travel and overnight stays.
• Ability to pass background checks, maintain Title IX and youth protection training certifications, as well as follow other security protocols designated by WVU.
• Ability to learn the policies and procedures of West Virginia University, WVU Extension Service, WVUES Programs, WV Ethics Commission, government travel regulations, and some USDA regulations.
• This position does require discretion and STRICT CONFIDENTIALITY.

Requirements

• Valid driver's license