Program Coordinator

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Department:

Mississippi Mineral Resources Institute

Job Summary:

The MMRI Program Coordinator plans and coordinates day-to-day fiscal, administrative, and operational activities of the Institute. Duties typically include assisting with grant planning and administration, fiscal, budgetary, internal and external operational/administrative liaison, program marketing, and reporting.

Job Description:

• Provides specialized support in the development, implementation, and marketing of program function.
• Serves as a central point of contact between students, faculty, staff, other departments, and/or external constituencies on day-to-day programmatic, operational, and administrative matters; assists with seminars, meetings, special projects, and/or general problem resolution.
• Coordinates activities of support staff, consultants, faculty, and/or volunteers engaged in implementation and administration of program objectives.
• Monitors and administers program/project revenues and expenses; may develop or participate in the development of funding proposals for the program.
• Writes, edits, and coordinates development of course catalogs, promotional materials, educational materials, training manuals, newsletters, and/or brochures, as appropriate to the program.
• Maintains program/project records, researches information and gathers and computes various data; prepares special and/or one-time reports, summaries, or replies to inquiries, selecting relevant data from a variety of sources.

Job Responsibilities:

Primary Job Duties and Responsibilities:

Financial Management:

• Develop, monitor, and manage the institute’s annual budget, including state appropriations, grants, contracts, and other funding sources.
• Prepare and submit monthly and quarterly financial reports to the Director, ensuring accuracy and transparency.
• Oversee accounts payable/receivable, payroll, and procurement, ensuring timely and accurate transactions.

Grant and Contract Administration:

• Manage financial aspects of research grants and contracts, including budgeting, expenditure tracking, and compliance with funding agency requirements (e.g., NSF, NOAA, USGS).
• Assist researchers with budget preparation for grant proposals and ensure accurate financial reporting to funding agencies.
• Monitor grant expenditures to prevent overruns and ensure alignment with project objectives.

Office Operations:

• Manage facilities, IT resources, and office logistics to maintain a productive work environment.

Human Resources Support:

• Supervise office support staff, ensuring effective delivery of operational support for research activities.

Compliance and Policy Management:

• Ensure institute operations comply with university policies, state laws, and federal regulations, including financial, legal, and export control requirements.

Collaboration and Reporting

• Build and maintain collaborative relationships with administrative staff in the School of Engineering, the University Office of Research and Economic Development, and other research centers.
• Prepare regular reports on financial and operational activities for the Director and the Dean of the School

Preferred Qualifications:

• Bachelor’s degree in business administration, accounting, finance, or a related field.
• 3+ years of experience in financial or grant management in a research institution or equivalent private-sector role.

Knowledge, Skills, and Abilities (KSA):

• Strong understanding of financial and management systems, with expertise in budgeting and reporting in a scientific or relevant business environment
• Strong organizational and communication skills. Details oriented and accuracy in financial tracking, budgeting, and reporting
• Expertise in the use of Excel or equivalent software.
• Ability to work under pressure, meet deadlines, and handle sensitive information with tact and discretion.
• Familiarity with standard office administrative practices and ability to learn institute-specific procedures.

Education Qualifications:

Bachelor's (Required)

Experience:

Relevant experience | 3 Years | Required

Compensation:

$51,604.80 - $77,396.80