Project Manager - Finance and Administrative Services

Department:

Finance and Administrative Services

General Statement of Job

The Project Manager - Finance and Administrative Services is responsible for the overall quality of direction, coordination, implementation, preparation and timely completion of projects and ad hoc assignments within the office of the Vice President for Finance and Administrative Services in accordance with its mission and goals.

Specific Duties and Responsibilities

Essential Functions:

• Creates and executes full-scale project work plans and schedules as appropriate for the projects being initiated or managed by the office of the Vice President for Finance and Administrative Services.
• Manages and assists with projects to ensure that implementation and prescribed activities are carried out in accordance with specified objectives.
• Plans, schedules, manages and evaluates the day-to-day operation and execution of project tasks with a focus on meeting project commitment and target completion date.
• Monitors and regulates the use of resources and assignment of personnel for the projects.
• Tracks project deliverables and assures their quality.
• Provides direction and support to project teams and office staff ensuring high levels of motivation, collaboration, and performance.
• Prepares and coordinates the preparation of periodic and special reports, including monthly and weekly activity reports, financial reports, Institutional Effectiveness plans and reports, Board/Executive reports, division proposals and other reports as assigned.
• Facilitates workflow and communication between offices and departments in the division and outside division, including disseminating information, tracking projects and assigned tasks, managing communications, evaluating feedback and coordinating division-wide events.
• Leads and works in cross-functional project teams and task forces in addressing concerns, formulating solutions, implementing changes, and improving overall quality and service in the division and the college.
• Develops, implements, and maintains appropriate process concerning project administration.
• Prepares monthly and annual progress reports and goals.
• Assists in the maintenance of web pages to describe ongoing projects.
• Assists internal and external staff with planning meetings, including preparing materials, documentation, monitoring status, and follow up.
• Schedules and facilitates project team meetings.
• Continually identifies, prioritizes, and mitigates project risks.
• Prepares and presents oral and written reports.
• Performs clerical, accounting, reporting and research duties.
• Prepares flowcharts, process maps, timelines, trend analysis, and graphs to depict processes, historical data, and projects.
• Identifies opportunities for business process improvements within project scope.
• Performs other duties as assigned.

Required Education and Experience

• Bachelor's Degree required; Master's Degree preferred.
• At least three (3) years of experience in a related field required.

Required Knowledge, Skills and Abilities

• Excellent oral, written, presentation, and interpersonal communication skills.
• Strong background in computers and office automation, including word processing, spreadsheets, database, Excel, PowerPoint and knowledge of the Windows environment.
• Demonstrated knowledge in handling multiple projects, large budgets, making difficult decisions and implementing action plans in a cooperative yet responsive team environment to achieve desired goals.
• Proven excellence in planning, decision-making and organization.
• Ability to prioritize, organize, and complete multiple tasks with attention to detail, within stated deadlines.
• Ability to work independently as well as a team player within department and with others.
• Ability to adapt to constant change and periods of fast-paced, high-intensity work situations.
• Ability to work evenings and/or weekends as needed; willing to travel throughout the college district using own means of reliable transportation.
• Demonstrated commitment to achieving the vision and mission of South Texas College.
• Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents.
• Ability to write speeches and articles for publication that conform to prescribed style and format.
• Ability to effectively present information and respond to inquiries from executive management, faculty, staff, public groups, regulatory agencies, and/or Board of Trustees.
• Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Checks, Certificates, Licenses, and Registrations

• Security Sensitive position: All applicants are subject to a criminal background check under South Texas College policy.
• In addition, subject to a federal background check.
• Must have or qualify for a valid Texas driver's license and proof of liability insurance.

Physical Requirements

• Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.
• Bending the body downward and forward by bending leg and spine.
• Perceiving attributes of objects, such as size, shape, temperature or texture by touching with skin, particularly that of fingertips.
• Picking, pinching, typing, or otherwise working, primarily with fingers rather than with the whole hand as in handling.
• Applying pressure to an object with the fingers and palm.
• Perceiving the nature of sounds at normal speaking levels with or without correction.
• Ability to receive detailed information through oral communication, and to make the discrimination in sound.
• Raising objects from a lower to a higher position or moving objects horizontally from position-to-position. Occurs to a considerable degree and requires substantial use of upper extremities and back muscles.
• Ability to make rational decisions through sound logic and deductive processes.
• Expressing or exchanging ideas by means of the spoken word including the ability to convey detailed or important spoken instructions to other workers accurately and concisely.
• Standing particularly for sustained periods of time.
• Bending body downward and forward by bending spine at the waist. Occurs to a considerable degree and requires full motion of the lower extremities and back muscles.
• Close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; and/or extensive reading, including color, depth perception, and field vision.
• Mobility to accomplish tasks, particularly for long distances or moving from one work site to another.