"Project Manager"

Project Manager

Company:

Villanova University

Job Location:

Villanova, 19085

Category:

Planning, Design, and Project Management

Type:

Full-Time

Posting Number: 20260062S

Location
Villanova, PA

Work Schedule: full-time/12-months

Department: 806-Project Management

Position Summary

Why work at Villanova?

• Join a mission-driven organization. Since Villanova University's founding in 1842, we have been inspired by the values of truth, unity, and love, and are a community dedicated to service to others.
• Villanova has been included among the nation's best colleges and universities. VU's inclusion again in U.S. News & World Report's 2025 "Best Colleges" rankings is another indication of the University's continued prominence and forward momentum.
• Villanova's most precious asset is our people. As an employee, you will receive a holistic benefits package, generous paid time off, a competitive retirement savings plan, flexible work options, wellness programs including gym membership, professional development, tuition assistance, and more.

The Project Manager proactively manages the design and construction efforts necessary to implement selected projects within the University's capital and maintenance programs for repair, renovation, and improvement of buildings and facilities. The Project Manager performs project management duties under general direction and manages multiple projects concurrently, primarily renovation projects of varying size and complexity and select new construction projects. Additionally, Project Managers support Senior Project Managers in the management of larger capital projects, as assigned. The Project Manager is responsible for planning and implementing assigned projects, including preparing Requests for Proposals (RFPs), supporting contract execution, and coordinating the selection of design professionals, consultants, and contractors. These responsibilities include proactively managing schedule, budget, quality, safety, and communications.

Villanova is a Catholic university sponsored by the Augustinian Order. The University is an equal opportunity employer and seeks candidates who understand, respect and can contribute to the University's mission and values.

Duties and Responsibilities

Capital Planning, Budgeting & Project Initiation
Supports University departments in the development of annual capital budget requests, including preparation of preliminary project scopes and cost estimates. Supports early project planning activities such as feasibility assessments, conceptual layouts, and preliminary field investigations. Collaborates with internal stakeholders to define project goals, scope, budget, and schedule prior to design initiation.

Design & Consultant Management
Manages the programming and design phases of assigned capital projects, including renovations, additions, and new construction. Procures and manages external consultants (architects, engineers, and specialty consultants) through Requests for Proposals (RFPs) and selection processes. Serves as the primary point of contact between University stakeholders, consultants, and institutional service units. Reviews design drawings and specifications for alignment with project objectives, applicable codes, permitting requirements, and University standards. Coordinates with authorities having jurisdiction to support zoning, permitting, and regulatory approvals as required.

Bidding, Procurement & Contract Administration
Manages competitive bidding and procurement activities in coordination with Procurement for construction and vendor contracts in accordance with University policies. Prepares bid packages, construction contracts, purchase requisitions, and related procurement documentation. Participates in contractor and vendor evaluation and selection and provides recommendations consistent with project requirements and institutional guidelines.

Construction Management & Field Coordination
Manages the construction phase of assigned projects, coordinating the work of contractors, vendors, and consultants to ensure timely and successful project delivery. Monitors construction progress, quality, and schedule performance and addresses issues impacting scope, cost, or schedule. Provides on-site field oversight as required and communicates project status, milestones, and anticipated impacts to campus stakeholders.

Financial Oversight, Change Management & Project Closeout
Monitors project budgets and expenditures and reviews and processes contractor and vendor invoices. Evaluates and recommends approval or disapproval of change orders to AVP Planning, Design, & Construction and/or Director of Engineering & Construction. Maintains required project documentation, including insurance certificates and contract records. Coordinates project closeout activities, including commissioning, documentation, and warranty administration.

Perform additional duties and assist with special projects as assigned.

Minimum Qualifications

• Bachelor's degree in Civil, Electrical, or Mechanical Engineering, Architecture, Construction Management, or closely related field and/or equivalent technical training, knowledge, and experience at the project management level in design and construction.
• Broad knowledge of construction materials and techniques with basic knowledge of plumbing, electrical, and HVAC systems. Demonstrated experience in construction contract administration.
• 5+ years' experience with an engineering, architecture, or construction management degree or 10+ years of involvement in planning, estimating, and supervising construction and renovation activities.
• This experience must include management of all phases of projects from the initiation of programming and design through the completion of construction, commissioning, and occupancy. Must be well-versed in the design process, construction methodologies and procedures, codes, and project management principles; ability to solicit, evaluate, and negotiate estimates, bids, and cost proposals; have a working knowledge of project management software; be skilled in Microsoft Office; and have the ability to read and interpret design and construction contracts and contract documents, including drawings, specifications, payment applications, etc.
• Required to have a personal cell phone and provide the contact number to all managers and co-workers so that they may reach you when you are out of the office during normal working hours and in case of emergency

Preferred Qualifications

• Familiarity in coordinating multiple interest groups and stakeholders is important.
• Ability to establish and maintain good working relationships with administrative, faculty, and staff clients; with vendors and contractors; and with local townships and other regulatory authorities.
• Must have strong initiative with the ability to manage multiple simultaneous projects, prioritize work tasks, and work either independently or as part of a team consisting of a wide variety of individuals.
• Excellent communication, negotiating, writing, organizational, and interpersonal skills oriented to customer service are required.
• Proficiency in Microsoft Word, Microsoft Excel, and Bluebeam is required. Proficiency with scheduling software, database programs, Autodesk AutoCAD and Revit is preferred.

Physical Requirements and/or Unusual Work Hours

Work outside with moderate exposure to weather, noise, dust and other conditions typical of construction projects.

Walking, bending, reaching, climbing ladders, and ability to lift up to 50 lbs.

Salary Posting Information

This position falls within salaried grade 18 and the range for this position is $105,000-125,000. The final salary will be determined with consideration of several factors including the selected candidate's qualifications, department budget availability, market data, and internal equity.

Salary Grade
18