Collaborate with other campus departments, CU central offices
and sponsors to address issues and solve problems throughout the
life-cycle of sponsored projects.
Educate Principal Investigators about sponsored project
policies, procedures, and practices in Research Administration,
within JILA, and within the University of Colorado Boulder.
Upload and maintain timely, accurate proposal documentation in
InfoEd.
Serve as an Authorized Organizational Representative (AOR) by
facilitating the development and submission of proposals to support
sponsored projects on behalf of JILA and the University, while also
protecting the legal and business interests of JILA and the
University. Represent the University and work directly with a
variety of sponsors: federal and non-federal, state agencies,
businesses, foundations, and other universities.
Sponsored Project Specialist
- Set up initial awards and subcontracts in JILA tracking system.
Ensure that assigned sponsored research awards are administered in
compliance with all applicable regulations.
- Work with the Campus Controllers Office on audits and project
closeouts, ensuring appropriate documentation is collected and
retained.
- Provide in-depth information or perform research in order to
answer questions or address issues related to sponsored
projects.
- Support proposal preparation, including budgets and supporting
documentation. Prepare financial analysis and reports on a monthly
and as-needed basis.
- Advise JILA administration and Principal Investigators on
sponsored project issues.
- Monitor spending and process invoices on subawards issued to
collaborators outside the University in order to further specific
research goals.
- Assist Principal Investigators in the preparation and
submission of sponsored project funding proposals on behalf of JILA
and in compliance with University of Colorado Boulder practices and
policies.
- Ensure all expenditures on assigned awards are appropriate,
allocable, reasonable and treated consistently within JILA, CU and
sponsor standards.
- Submit and maintain all necessary documentation for accurate
execution of processes such as accounts payable, reimbursements,
allocations, journal entries, and adhering to additional
requirements for sensitive expenditures.
- Review purchase transactions for allowability, including
approval of expense reports and travel authorizations.
- Review accounting and budget records for accuracy and make
corrections via journal entry if/as needed.
- Verify, research, and resolve outstanding obligations and
encumbrances.
- Complete project closeouts in established timeline, including
property reports. Complete requests for at-risk, no-cost
extensions.
- Actively contribute to the development of JILA procedures,
forms, and training compliance.
- Review and monitor documentation associated with awards in
InfoEd, extracting detailed information relevant to award
management.
- Provide consistent and high-quality customer service to
researchers and develop strong working relationships with both
internal and external customers.
Administrative Support
- Provide administrative support as needed.
What You Should Know
- This position offers a hybrid work modality with 1 day of
remote work per week.
- We are unable to offer visa sponsorship for this position.
What We Can Offer
The hiring range for this position is $60,000-$70,000. Relocation
is available for eligible candidates within department
guidelines.
Benefits
At the
University of Colorado Boulder , we are
committed to supporting the holistic health and well-being of our
employees. Our comprehensive
benefits package includes medical,
dental, and retirement plans; generous paid time off; tuition
assistance for you and your dependents; and an ECO Pass for local
transit. As one of Boulder County’s largest employers, CU Boulder
offers an inspiring academic community and access to world-class
outdoor recreation. In fact, CU Boulder has been named one of
Forbes' America's Best
Large Employers , ranking #4 among large employers in Colorado
and #28 among universities nationwide. Explore additional perks and
programs through the
CU Advantage program.
Be Statements
Be ambitious. Be groundbreaking. Be Boulder.
What We Require
- A bachelor's degree and 1+ years of experience supporting grant
proposals, including knowledge of pre- and post-award monitoring
and compliance.
- An equivalent combination of education and experience may
substitute for these requirements.
What You Will Need
- Knowledge of federal regulations, state statutes, University
policy, standard processes and project requirements.
- Adherence to Uniform Guidance (2 CFR 200) requirements
Navigation of Federal Acquisition Regulations (FAR).
- Understanding of the administrative processes and procedures
for grants, contracts, and other agreements both internal and
external to the University.
- Ability to assess the legal, administrative, and financial risks
associated with sponsor terms and conditions in order to guide
investigators and other University personnel through business
decisions related to potential awards.
- Skilled budgeting and adherence to University estimating
practices and Cost Accounting Standards.
- Excellent organization, attention to detail, and time
management, as well as the ability to manage contending
priorities.
- Strong teamwork skills to support cross-training and
collaboration with campus partners including the Office of Contracts
and Grants and the Campus Controllers Office.
- Proficiency in Excel and accounting software, and a basic
understanding of database systems.
- Proficiency with Microsoft business applications, including
Word, Teams, and PowerPoint.
- Ability to communicate clearly and positively with a variety of
persons.
What We Would Like You to Have
- 2+ years experience in supporting grant proposals, including
knowledge of pre- and post-award monitoring and compliance.
- Familiarity with federal agency electronic systems such as
Research.gov (NSF), NSPIRES (NASA), Grants.gov/Workspace, NIH
Assist, and eRA Commons.
- Knowledge of and experience using complex accounting systems
such as Peoplesoft or SAP.
- Knowledge of and experience using Sponsored Research software
systems and databases.
- Knowledge of and experience using Microsoft Power BI, and/or
Excel pivot tables.
- Experience with purchasing and expense/travel software
systems.
- Knowledge of pre-award and post-award administration with
JILA’s main sponsors - NSF, DOE and DOD.
- Demonstrated experience of sponsored research administration
practices.
- Demonstrated experience in preparing journal entries,
reconciling complex financial accounts and preparing financial
analysis.
Special Instructions
To apply, please submit the following materials:
- A current resume.
- A cover letter that specifically tells us how your background
and experience align with the requirements, qualifications, and
responsibilities of the position.
We may request references at a later time.
Please apply by
9/30/26 for consideration.
Note: Application materials will not be accepted via email. For
consideration, please apply through
CU Boulder Jobs .
In compliance with the Colorado Job Application Fairness Act, in
any materials you submit, you may redact or remove age-identifying
information such as age, date of birth, or dates of school
attendance or graduation. You will not be penalized for redacting
or removing this information.
Posting Contact Information
Posting Contact Name: Boulder Campus Human Resources
Posting Contact Email: Recruiting@colorado.edu
