Analyzes fundraising and prospect management data to identify trends, opportunities, and areas of concern.

Creates dashboards, visualizations, and analytical tools to support leadership decision-making and strategic planning.

Monitors and reports on key Prospect Management metrics, including portfolio health, assignment utilization, proposal movement, and fundraising activity.

Provides data-driven recommendations to improve portfolio composition, fundraising effectiveness, and prospect movement through the donor engagement cycle.

Supports the development and maintenance of performance benchmarks and reporting standards.

Prospect Assignment and Data Management

• Supports the administration and maintenance of prospect assignments across the development organization.
• Monitors assignments for compliance with Prospect Management policies, portfolio standards, and assignment expectations.
• Reviews prospect records, proposals, activities, and related data to ensure accuracy, consistency, and completeness.
• Conducts routine audits of prospect management data and recommends corrective actions when necessary.
• Maintains documentation related to business processes, portfolio standards, reporting methodologies, and assignment procedures.
• Assists with data quality initiatives and supports the ongoing integrity of constituent and fundraising information.

Process Improvement and Operational Support

• Assists in the development and refinement of Prospect Management reports, workflows, business processes, and analytical tools.
• Identifies opportunities to improve efficiency, reporting capabilities, data quality, and user adoption of Prospect Management practices.
• Collaborates with Advancement Services, Research, Development, and Information Technology teams on data and reporting initiatives.
• Supports special projects related to fundraising analytics, campaign planning, prospect identification, and strategic portfolio management.
• Provides analytical support for divisional initiatives and leadership requests.

Prospect Management Program Support

• Supports the implementation and administration of Prospect Management policies, procedures, and best practices.
• Assists with training materials, documentation, and communication efforts related to Prospect Management processes and reporting.
• Maintains knowledge of fundraising trends, prospect development methodologies, advancement analytics, and industry best practices.
• Upholds the highest standards of confidentiality, professionalism, and ethical conduct in accordance with University policies and applicable professional standards.
• Performs other duties as assigned.

Travel

This is a fully remote position with scheduled travel to the Tampa campus required. Required travel includes approximately five Division-wide events per year, with each trip typically lasting two to three days. During the first year of employment, the position also requires attendance at new hire orientation on the Tampa campus, which is a one-time, week-long requirement of approximately five days. Travel expenses are covered by the USF Foundation.

Qualifications

This position requires a Bachelor's degree with 2 years of experience directly related to the duties and responsibilities specified. Work experience may be substituted for the degree requirement on a year for year basis. Experience working in higher education, nonprofit fundraising, Advancement Services, prospect development, prospect management, or prospect research is preferred.

• Senate Bill 1310- The Florida Senate (https://www.flsenate.gov/Session/Bill/2023/1310) is conditional upon meeting all employment eligibility requirements in the U.S.
• SB 1310: Substitution of Work Experience for Postsecondary Education Requirements
• A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required, not to exceed:

(a) Two years of direct experience for an associate degree;
(b) Four years of direct experience for a bachelor's degree;
(c) Six years of direct experience for a master's degree;
(d) Seven years of direct experience for a professional degree; or
(e) Nine years of direct experience for a doctoral degree

• Related work experience may not substitute for any required licensure, certification, or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment.
• Minimum Qualifications that require a high school diploma are exempt from SB 1310.

About Us

Working at USF

With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF's rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida's best large employers, ranked No. 1 among the state's 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.

About USF

The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF's Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu.

Compliance and Federal Notices

This position may be subject to a Level 1 or Level 2 criminal background check.

Applicants have rights under Federal Employment Laws:

The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws.

Family and Medical Leave Act (FMLA)

Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process.

Equal Employment Opportunity

The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains affirmative action programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws. This job description does not constitute an employment contract.

Analyzes fundraising and prospect management data to identify trends, opportunities, and areas of concern.

Creates dashboards, visualizations, and analytical tools to support leadership decision-making and strategic planning.

Monitors and reports on key Prospect Management metrics, including portfolio health, assignment utilization, proposal movement, and fundraising activity.

Provides data-driven recommendations to improve portfolio composition, fundraising effectiveness, and prospect movement through the donor engagement cycle.

Supports the development and maintenance of performance benchmarks and reporting standards.

Prospect Assignment and Data Management

• Supports the administration and maintenance of prospect assignments across the development organization.
• Monitors assignments for compliance with Prospect Management policies, portfolio standards, and assignment expectations.
• Reviews prospect records, proposals, activities, and related data to ensure accuracy, consistency, and completeness.
• Conducts routine audits of prospect management data and recommends corrective actions when necessary.
• Maintains documentation related to business processes, portfolio standards, reporting methodologies, and assignment procedures.
• Assists with data quality initiatives and supports the ongoing integrity of constituent and fundraising information.

Process Improvement and Operational Support

• Assists in the development and refinement of Prospect Management reports, workflows, business processes, and analytical tools.
• Identifies opportunities to improve efficiency, reporting capabilities, data quality, and user adoption of Prospect Management practices.
• Collaborates with Advancement Services, Research, Development, and Information Technology teams on data and reporting initiatives.
• Supports special projects related to fundraising analytics, campaign planning, prospect identification, and strategic portfolio management.
• Provides analytical support for divisional initiatives and leadership requests.

Prospect Management Program Support

• Supports the implementation and administration of Prospect Management policies, procedures, and best practices.
• Assists with training materials, documentation, and communication efforts related to Prospect Management processes and reporting.
• Maintains knowledge of fundraising trends, prospect development methodologies, advancement analytics, and industry best practices.
• Upholds the highest standards of confidentiality, professionalism, and ethical conduct in accordance with University policies and applicable professional standards.
• Performs other duties as assigned.

Travel

This is a fully remote position with scheduled travel to the Tampa campus required. Required travel includes approximately five Division-wide events per year, with each trip typically lasting two to three days. During the first year of employment, the position also requires attendance at new hire orientation on the Tampa campus, which is a one-time, week-long requirement of approximately five days. Travel expenses are covered by the USF Foundation.

Qualifications

This position requires a Bachelor's degree with 2 years of experience directly related to the duties and responsibilities specified. Work experience may be substituted for the degree requirement on a year for year basis. Experience working in higher education, nonprofit fundraising, Advancement Services, prospect development, prospect management, or prospect research is preferred.

• Senate Bill 1310- The Florida Senate (https://www.flsenate.gov/Session/Bill/2023/1310) is conditional upon meeting all employment eligibility requirements in the U.S.
• SB 1310: Substitution of Work Experience for Postsecondary Education Requirements
• A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required, not to exceed:

(a) Two years of direct experience for an associate degree;
(b) Four years of direct experience for a bachelor's degree;
(c) Six years of direct experience for a master's degree;
(d) Seven years of direct experience for a professional degree; or
(e) Nine years of direct experience for a doctoral degree

• Related work experience may not substitute for any required licensure, certification, or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment.
• Minimum Qualifications that require a high school diploma are exempt from SB 1310.

About Us

Working at USF

With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF's rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida's best large employers, ranked No. 1 among the state's 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.

About USF

The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF's Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu.

Compliance and Federal Notices

This position may be subject to a Level 1 or Level 2 criminal background check.

Applicants have rights under Federal Employment Laws:

The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws.

Family and Medical Leave Act (FMLA)

Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process.

Equal Employment Opportunity

The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains affirmative action programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws. This job description does not constitute an employment contract.