Public Health Administrative Coordinator

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey.

Job Description Summary

Provides administrative, operational, and project support. Engages in a wide range of activities which may include travel coordination, scheduling meetings and conferences, data entry and analysis, reporting, event planning, budget tracking, and office operations.

Job Responsibilities

Faculty and Student Support

• Onboarding to University systems and resources
• Data collection and management
• Managing room requests
• Managing software and support services requests
• Preparing teaching agreements

Program Administration

• Day-to-day office operations
• Supply ordering and maintaining inventory
• Data collection and management
• Inputting data into internal/external reporting systems

Event Planning

• Managing room reservations
• Inviting/coordinating guest speakers, including travel and reimbursement
• Managing catering orders
• Onsite support of events

Communications

• Contributing to internal and external marketing (i.e., social media, newsletters, listservs)

Other duties as assigned.

Qualifications

High School Grad/GE Degree, and 5 to 7 years of experience or equivalent combination of education and experience is required. Experience working in higher education, strongly desired.