Purchase Orders Supervisor

Purchase Orders Supervisor

NDM Operations – Finance Shared Service Centre located within the Building for Genomic Medicine, Old Road Campus, Headington, Oxford, OX3 7BN

We are seeking to appoint a Purchase Orders Supervisor to join the Nuffield Department of Medicine Finance Shared Service Centre. The team delivers purchasing services across multiple units, ensuring financial policy and controls are adhered to while providing a high level of service to internal customers. Reporting to the Head of Financial Shared Services, you will supervise a team supporting purchasing activity and contribute to continuous improvement and efficiency across processes.

You will be responsible for managing a team of finance professionals to deliver against service level agreements, including day-to-day management, training, recruitment support and performance development. You will support a “right first time” culture through process improvement, maintain and implement standard operating procedures, and ensure all transactions comply with financial regulations and policies. You will oversee purchasing activity, including supporting urgent orders, acting as a point of contact for complex issues, reviewing requisitions, monitoring dashboards and resolving outstanding items, and liaising with central teams and unit finance managers. You will also manage reporting, ensure month-end deadlines are met, maintain accurate records for audit, and build effective working relationships with internal and external stakeholders.

It is essential that you are educated to at least GCSE level (or equivalent) in English and Mathematics and are studying towards AAT or a similar accounting qualification. You will have a strong understanding of purchase order processing within an ERP system and experience interpreting and applying financial policies. You will demonstrate excellent organisational and time management skills, the ability to prioritise a varied workload and meet deadlines, and a high level of accuracy and attention to detail. You will have strong communication and interpersonal skills, good IT skills including Word and Excel, and a customer-focused, adaptable approach.

Applications for this vacancy should be made online and you will need to upload a supporting statement and CV. Your supporting statement must explain how you meet each of the selection criteria for the post using examples of your skills and experience.

Please restrict your documentation to your CV and supporting statement only. Any other documents will be requested at a later date.

This position is offered on a full-time, permanent contract.

Only applications received before 12pm (BST) on Thursday, 21 May 2026 will be considered. Please quote 185847 on all correspondence.

Contact Person: Bogdan Tiritelnicu
Vacancy ID: 185847
Closing Date & Time: 21-May-2026 12:00
Pay Scale: STANDARD GRADE 6
Contact Email: recruitment@ndm.ox.ac.uk
Salary: Standard Grade 6: Salary in range £35,681 - £41,636 per annum. This is inclusive of a pensionable Oxford University Weighting of £1,730 per year.