Purchasing And Financial Coordinator

Job Description

The Purchasing and Financial Coordinator for the Department of Chemistry manages the procurement of scientific research equipment and supplies, as well as instructional and administrative materials. The Coordinator works closely with faculty, staff, students, and visiting researchers. This role assists Principal Investigators (PIs) in determining allowable grant expenditures, and keeps accurate, timely records in accordance with audit standards. The Coordinator ensures all purchases adhere to University and sponsored research purchasing guidelines and policies.

The incumbent also manages purchasing databases, financial trackers, and reporting functions, while maintaining knowledge of Environmental Health and Safety (EHS) considerations specific to a chemistry environment. The position collaborates with the Financial and Operations Manager, the Academic Department Manager (ADM), the Stockroom Coordinator, and departmental leadership, and steps in to provide stockroom coverage as needed to maintain operational continuity.

Education and Experience

• Associates degree with minimum of 2-3 years of related experience; or an equivalent combination of education, training, and experience.
• Two years of stockroom experience preferred.
• Excellent financial and database management skills.
• Proficiency in FileMaker Pro and other databases as needed, Microsoft Office (in particular Excel), Google Workspace (Gmail, Sheets and Docs), and Workday.
• Willingness to learn new systems and structures.
• Strong customer service orientation.
• Excellent time management, organizational skills, and attention to detail.
• Strong interpersonal, oral, and written communication skills.
• Ability to work independently and collaboratively.
• Ability to manage multiple priorities in a fast-paced environment.

Applicants must submit a cover letter and CV/resume.

Position Details

Job Posting Title: Purchasing and Financial Coordinator

Department: Department of Chemistry

Grade: Grade 8

Worker Type: Employee

Worker Sub-Type: Regular

Time Type: Full time

Scheduled Weekly Hours: 37.5

Position Work Location: Hybrid

Submission Guidelines: Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application. This position is not eligible for visa sponsorship.