Coordinate and facilitate internal communications with university HR, SPA or ISSS on personnel-related tasks such as travel planning, reimbursement, salary, and visa.

Track research project progress and prepare progress reports, and extension request documentation to the funding agencies.

Support to manage project finance and its reporting to the funding agencies in compliance with sponsor and university requirements.

Monitor staffing across the grant portfolio and identify what roles need to be filled to meet project goals.

Assist in planning and coordinating scientific meetings, workshops, and seminars, including logistics, agendas, and materials.

• Research Administrative Oversight:

• Assist in the preparation, formatting, and timely submission of grant proposals, including budgets, biosketches, and compliance documents.
• Coordinate procurement and purchasing for projects in accordance with University of Illinois policies and procedures.
• Assist in arranging conference and field data collection travel for lab members. Support subcontract and subaward administration as needed.

Minimum Qualifications

• Bachelor's degree in science, liberal arts, or business administration
• One year of experience with research coordination in an academic, private, or relevant public/nonprofit environment

Preferred Qualifications

• Three years of experience with administrative management of research projects
• Demonstrated experience with budget and project management
• Experience with grant submissions and lifecycles
• Familiarity with federal grant compliance (e.g., NSF, USDA, NASA) and university financial systems.

Knowledge, Skills and Abilities

• Strong attention to detail
• Ability to manage multiple deadlines and competing priorities in a fast-paced environment
• Proficiency with Microsoft Office (Excel, Word, Outlook) and Google products
• Willingness to learn University of Illinois and federal compliance policies

Appointment Information

This is a 100% full-time Academic Professional position, appointed on a 12-month basis. The expected start date is as soon as possible after the close date. The budgeted salary range for the position is $55,000 to $80,000. Salary is competitive and commensurate with qualifications and experience, while also considering internal equity.

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (Central Time) on Monday, October 12, 2026. Apply for this position using the Apply Now button at the top or bottom of this posting. Qualified candidates must upload: 1) a cover letter which details qualifications noted above; 2) resume or CV; and 3) the names and contact information for three professional references. Applications not submitted through https://jobs.illinois.edu will not be considered. All requested information must be submitted for your application to be considered. Incomplete applications will not be reviewed. For further information about this specific position, please contact Leslie Lewin Reinhart at 217-333-0034. For questions regarding the application process, please contact 217-333-2137.

At the University of Illinois Urbana-Champaign - the state's flagship public university and one of the world's leading research institutions - every staff member helps shape what's next. Founded in 1867, Illinois is home to a vibrant community of 59,000 students from all 50 states and 129 countries, supported by 15 colleges and instructional units, more than 20 research institutes, and one of the most comprehensive student service ecosystems in the nation. Whether you're empowering first-generation students, fueling breakthrough innovation, or strengthening communities across Illinois and beyond, your work here has a far-reaching and deeply meaningful impact. The university offers a highly competitive benefits package designed to support your well-being, growth, and financial security. Join a top 10 public university that has launched over 330 startups and continues to redefine excellence - where the Illinois Value Proposition ensures that your contributions are recognized, your potential is nurtured, and your career can thrive.

Champaign-Urbana

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position; however, all employment decisions will be made by a person.

This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.

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The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodation portal, or by contacting the Office for Access & Equity at 217-333-0885, option #1, or accessibility@illinois.edu.

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Requisition ID: 1037993

Job Category: Research

Apply at: https://jobs.illinois.edu

Coordinate and facilitate internal communications with university HR, SPA or ISSS on personnel-related tasks such as travel planning, reimbursement, salary, and visa.

Track research project progress and prepare progress reports, and extension request documentation to the funding agencies.

Support to manage project finance and its reporting to the funding agencies in compliance with sponsor and university requirements.

Monitor staffing across the grant portfolio and identify what roles need to be filled to meet project goals.

Assist in planning and coordinating scientific meetings, workshops, and seminars, including logistics, agendas, and materials.

• Research Administrative Oversight:

• Assist in the preparation, formatting, and timely submission of grant proposals, including budgets, biosketches, and compliance documents.
• Coordinate procurement and purchasing for projects in accordance with University of Illinois policies and procedures.
• Assist in arranging conference and field data collection travel for lab members. Support subcontract and subaward administration as needed.

Minimum Qualifications

• Bachelor's degree in science, liberal arts, or business administration
• One year of experience with research coordination in an academic, private, or relevant public/nonprofit environment

Preferred Qualifications

• Three years of experience with administrative management of research projects
• Demonstrated experience with budget and project management
• Experience with grant submissions and lifecycles
• Familiarity with federal grant compliance (e.g., NSF, USDA, NASA) and university financial systems.

Knowledge, Skills and Abilities

• Strong attention to detail
• Ability to manage multiple deadlines and competing priorities in a fast-paced environment
• Proficiency with Microsoft Office (Excel, Word, Outlook) and Google products
• Willingness to learn University of Illinois and federal compliance policies

Appointment Information

This is a 100% full-time Academic Professional position, appointed on a 12-month basis. The expected start date is as soon as possible after the close date. The budgeted salary range for the position is $55,000 to $80,000. Salary is competitive and commensurate with qualifications and experience, while also considering internal equity.

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (Central Time) on Monday, October 12, 2026. Apply for this position using the Apply Now button at the top or bottom of this posting. Qualified candidates must upload: 1) a cover letter which details qualifications noted above; 2) resume or CV; and 3) the names and contact information for three professional references. Applications not submitted through https://jobs.illinois.edu will not be considered. All requested information must be submitted for your application to be considered. Incomplete applications will not be reviewed. For further information about this specific position, please contact Leslie Lewin Reinhart at 217-333-0034. For questions regarding the application process, please contact 217-333-2137.

At the University of Illinois Urbana-Champaign - the state's flagship public university and one of the world's leading research institutions - every staff member helps shape what's next. Founded in 1867, Illinois is home to a vibrant community of 59,000 students from all 50 states and 129 countries, supported by 15 colleges and instructional units, more than 20 research institutes, and one of the most comprehensive student service ecosystems in the nation. Whether you're empowering first-generation students, fueling breakthrough innovation, or strengthening communities across Illinois and beyond, your work here has a far-reaching and deeply meaningful impact. The university offers a highly competitive benefits package designed to support your well-being, growth, and financial security. Join a top 10 public university that has launched over 330 startups and continues to redefine excellence - where the Illinois Value Proposition ensures that your contributions are recognized, your potential is nurtured, and your career can thrive.

Champaign-Urbana

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position; however, all employment decisions will be made by a person.

This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.

---

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodation portal, or by contacting the Office for Access & Equity at 217-333-0885, option #1, or accessibility@illinois.edu.

---

Requisition ID: 1037993

Job Category: Research

Apply at: https://jobs.illinois.edu