Residency Program Coord 1

Job Summary

The purpose of this position is to provide specialized support to the Department of Internal Medicine Residency Program. This position works in concert with the Residency Program Coordinator 2 and the Residency Program Director in the day-to-day management of the program to include residency scheduling management, empanelment management, credentialing coordinator as well as responsible for management of internal medicine preliminary recruitment, resident recruitment, resident orientation and monitoring of resident educational experiences.

Responsibilities

The responsibilities include but are not limited to:

Residency Program Operations

• Assist residency coordinator 2 and program director(s) with all ACGME processes to maintain accreditation and manage/coordinate all day-to-day activities within the residency program. Liaison between the GME office, DOM house staff and residency program.
• Distribute and upkeep resident and faculty evaluations in New Innovations.
• Track duty hours for compliance standards.
• Manage resident schedules and rotations, to include leave records.
• Assist in the recruitment and selection process for resident applicants, to include using ERAS.
• Process paperwork for and coordinate orientation and onboarding process for incoming residents.
• Organize educational and social events for the program.
• Track conference attendance.
• Participate in activities and events outside of normal working hours/days, as necessary.

Administrative Support

• Provide secretarial support to IM residency program director, associate program directors, and IM residents, and general assistance to the residency program office to include but not limited to: maintain outlook calendars, coordinate meetings to include managing meeting agendas and minutes, direct calls for office, assist and direct visitors, distribute mail, create PowerPoint presentations and flyers for meetings and events, maintain office files, prepare and process check requests and IDRs, process recommendation letters, coordinate leave and process travel and leave paperwork for faculty and residents, manage budgets, facilitate and maintain resident licensing and credentialing, and update program databases.

Other

All other duties as assigned.

Required Qualifications

• Bachelor's degree from an accredited college or university and one year educational program or similar experience.
• OR
• Associate's degree from an accredited college or university and four years professional or administrative experience to include a minimum of two years of educational program experience or similar experience.
• OR
• High school diploma and seven years professional or administrative experience to include a minimum of four years of educational program experience or similar experience.

Preferred Qualifications

Additional Preferred Qualifications
Familiarity with ACGME policies.

Preferred Experience
Previous GME experience.

Knowledge, Skills, & Abilities

• Ability to maintain confidentiality.
• Organizational and communication skills.
• Excellent customer service and time management skills.
• Knowledgeable in MS Office and good telephone etiquette.
• Ability to learn PeopleSoft, multi-task and work independently.

Shift/Salary/Benefits

Shift: Days/M-F
Pay Band: B7
Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position
Recruitment Period: 8/13/25- Until Filled

Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.

Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.

Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

Conditions of Employment

All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.

If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.

Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.

For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

Credit Check

This position will require the acquisition of a P-Card and/or handle cash, credit or other sensitive information and will require a satisfactory Consumer Credit check as a condition of employment.