Senior Academic Coordinator - Mellon College of Science - Mathematical Sciences Department

Core Responsibilities

• Graduate Admissions & Student Onboarding
  Coordinate graduate admissions processes, including application setup, admissions tracking, offer preparation, collection of academic documentation, and onboarding of newly admitted students through orientation and Canvas resources.
• International Student Support
  Assist international students with visa processing, CPT/OPT documentation, and language proficiency requirements in collaboration with the Office of International Education (OIE).
• Registrar & Academic Coordination
  Serve as the department liaison to the Registrar's Office, coordinating graduate course scheduling, classroom updates, degree certification, and communicating relevant academic information to faculty.
• Curriculum & Committee Administration
  Support graduate curriculum administration by maintaining doctoral handbooks and Stellic audits, coordinating Graduate Program Committee (GPC) meetings, tracking policy updates, and preparing committee documentation.
• Graduate Advising & Student Progress Tracking
  Maintain graduate student records and registration tracking systems, monitor academic progress toward degree completion, and coordinate milestone reviews and advisor communications.
• Examinations & Doctoral Defense Coordination
  Coordinate scheduling and administration of Basic Exams and doctoral defenses, including logistics, communications, dissertation documentation, and committee tracking.
• Graduate Student Retention & Academic Support
  Collaborate with faculty and retention committees to assess graduate student progress and support student success initiatives.
• Commencement & Academic Event
  Assist with planning and coordination of doctoral hooding ceremonies and departmental commencement-related events.
• Alumni Relations & Program Support
  Maintain records of recent PhD graduates and support alumni tracking and communication efforts.
• Additional Responsibilities
  Perform other duties as assigned in support of departmental and graduate program operations.