This role provides high-level administrative and operational support for the Physician Assistant (PA) leadership team (as part of the APP Leadership Structure), which includes administrative support to the Chief PA, PA Directors, and PA learner coordination. This role supports the PA leadership through calendar and email management, meeting coordination, scheduling support, and logistics for travel, conferences, and other administrative responsibilities. The position also works in partnership and collaboration with the Nurse Practitioner (NP) leadership and administrative support teams, including the Chief APRN, NP Directors, and administrative assistant.

Work Schedule

Monday - Friday, 8:00am -5:00pm, with flexibility to attend 7am meetings as needed.

• Provide administrative support for the Chief PA and PA Directors, including complex calendar management, meeting coordination, and other administrative logistics.
• Serve as administrative contact for designated PA learner program(s).
• Conduct regular check-ins (e.g., weekly) with PA leadership and assist in tracking action items.
• Coordinate travel, conferences, and related logistics (reservations, itineraries, deadlines, and documentation).
• Provide coordination and related logistics for PA student rotations from UM-Flint and other partner programs.
• Maintain, monitor, and update PA website.
• Provide logistical support for monthly new hire PA orientation.
• Provide logistical support for candidate interviews and visit days, including scheduling, hosting coordination, and day-of needs.
• Support PA/APP events and activities (e.g., annual PA Week activities, holiday events, candidate hosting/interview days) and other projects as assigned.
• Provide support for CME applications and conferences (e.g., Spring PA CME Event).
• Provide administrative support for position request meetings and ensure accurate tracking of positions.
• Other duties as assigned.

High school diploma or equivalent and 5+ years of progressively responsible administrative experience, or an equivalent combination of education and experience.

Demonstrated experience with administrative coordination in a fast-paced environment.

Proficiency with common office software (e.g., Outlook/Teams, Word, Excel, Zoom) and ability to learn new systems.

Excellent organizational skills, attention to detail, and ability to manage multiple priorities with minimal supervision.

Strong customer service, communication, and discretion when handling sensitive information.

Experience supporting leadership in an Academic Health System setting and coordinating complex calendars.

Experience with U-M systems (e.g., Marketplace, Emburse Enterprise, Collegiate Travel Planners (CTP), SharePoint, Cornerstone).

Experience coordinating interviews, events, or travel logistics.

Familiarity with clinical/academic medical environment workflows.

Experience managing routine website updates, including adding or editing content, and keeping information current.

This role provides high-level administrative and operational support for the Physician Assistant (PA) leadership team (as part of the APP Leadership Structure), which includes administrative support to the Chief PA, PA Directors, and PA learner coordination. This role supports the PA leadership through calendar and email management, meeting coordination, scheduling support, and logistics for travel, conferences, and other administrative responsibilities. The position also works in partnership and collaboration with the Nurse Practitioner (NP) leadership and administrative support teams, including the Chief APRN, NP Directors, and administrative assistant.

Work Schedule

Monday - Friday, 8:00am -5:00pm, with flexibility to attend 7am meetings as needed.

• Provide administrative support for the Chief PA and PA Directors, including complex calendar management, meeting coordination, and other administrative logistics.
• Serve as administrative contact for designated PA learner program(s).
• Conduct regular check-ins (e.g., weekly) with PA leadership and assist in tracking action items.
• Coordinate travel, conferences, and related logistics (reservations, itineraries, deadlines, and documentation).
• Provide coordination and related logistics for PA student rotations from UM-Flint and other partner programs.
• Maintain, monitor, and update PA website.
• Provide logistical support for monthly new hire PA orientation.
• Provide logistical support for candidate interviews and visit days, including scheduling, hosting coordination, and day-of needs.
• Support PA/APP events and activities (e.g., annual PA Week activities, holiday events, candidate hosting/interview days) and other projects as assigned.
• Provide support for CME applications and conferences (e.g., Spring PA CME Event).
• Provide administrative support for position request meetings and ensure accurate tracking of positions.
• Other duties as assigned.

High school diploma or equivalent and 5+ years of progressively responsible administrative experience, or an equivalent combination of education and experience.

Demonstrated experience with administrative coordination in a fast-paced environment.

Proficiency with common office software (e.g., Outlook/Teams, Word, Excel, Zoom) and ability to learn new systems.

Excellent organizational skills, attention to detail, and ability to manage multiple priorities with minimal supervision.

Strong customer service, communication, and discretion when handling sensitive information.

Experience supporting leadership in an Academic Health System setting and coordinating complex calendars.

Experience with U-M systems (e.g., Marketplace, Emburse Enterprise, Collegiate Travel Planners (CTP), SharePoint, Cornerstone).

Experience coordinating interviews, events, or travel logistics.

Familiarity with clinical/academic medical environment workflows.

Experience managing routine website updates, including adding or editing content, and keeping information current.