Senior Administrative Assistant, Presidential Senior Fellowship Program

Overview

Yale’s newly established Presidential Senior Fellowship program aims to foster respectful debate and bridge the gap between academia and society. The program will host conversations on the permanent questions of humanistic concern--How to live a good life? How to create a good society? - through podcasts, on campus events and on all the platforms of public conversation.

Reporting to the Operations Manager, and working in a team environment, the Senior Administrative Assistant provides high-level administrative support to Yale’s Presidential Senior Fellow, David Brooks, at the Jackson School of Global Affairs.

Performs all necessary functions for daily operations and programmatic support including scheduling and coordinating meetings and appointments; and making international and domestic travel arrangements. Coordinates and supports various Yale Dialogues events ranging from larger public events to smaller informal discussions. Responsible for wide range of logistical and operational tasks related to planning special events including securing venue, ordering food, arranging catering, assisting with publicity and other logistics. This can include multi-day conferences and workshops.

Manages complex schedule and calendar for Fellow. Coordinates and manages media appearances. Screens invitations and consults about which to accept. Process Fellow’s expense reports and assists with wide array of financial transactions related to the Yale Dialogues and the Fellow’s work including purchases requisitions and supplier invoice requests.

May perform other duties as assigned. The position requires strong organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced, collaborative environment. Schedule to be determined based on departmental needs. Evening and weekend availability is required.