Senior Administrative Associate, Department of Public Health - College for Health, Community and Policy (HCAP)
Job Summary
The Senior Administrative Associate provides high-level support to staff and faculty, ensuring efficient office operations and exercising independent judgment. This role includes a variety of administrative, financial, and coordination tasks. The Senior Administrative Associate ensures that daily operations directly contribute to the department's goals and objectives.
Core Responsibilities
- Manages administrative activities to ensure daily operations within the department or college run efficiently. Identifies areas for improvement in the workflow and processes and provides recommendations to increase efficiency.
- Provides support for human resources-related tasks involving recruitment and onboarding, and ensures a smooth integration process for new employees. Adheres to deadlines set forth by university stakeholders.
- Communicates clearly and ensures all team members are kept informed by relaying messages, updates, and important information.
- Supports departmental/college projects by assisting management with timelines, tracking progress, and ensuring projects align with the main goals.
- Serves as a lead and coordinates the work of other administrative and support staff. Provides guidance, ensures duties are performed correctly, and assists with administrative issues as they arise.
- Supports budget preparation by gathering and compiling information for budget planning. Organizes financial records and data sets for budget reporting.
- Maintains and updates departmental calendars, meeting schedules, and appointments. Communicates any changes promptly to avoid conflicts or confusion.
- Provides administrative support, including drafting correspondence, preparing reports, and performing quality control, such as proofreading and editing documents.
- Coordinate and execute logistical planning, setup, and on-site support to ensure smooth, well-organized student and alumni events that strengthen engagement across the campus community.
- Performs other duties as assigned.
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