Senior Executive, Space Management Services & Projects

Job Description

The ideal candidate will jointly drive project management and operations within the School of Computing (SoC).

You will co lead and coordinate facilities projects for specialised research environments, such as wet laboratories, dry laboratories, and cleanrooms, as well as general spaces like offices, teaching spaces and support areas. You are expected to have hands on experience as part of a project team delivering laboratory renovation and fit out works in different types of spaces. You must be able to work closely with your supervisor to plan, execute and follow through on these projects from inception to handover.

In parallel, you will handle key operational functions such as smartcard/door access administration, maintenance coordination with university-level estates administration, undertake some planning of projects, and event logistics support. You will need to work closely with internal stakeholders and vendors to ensure that works are carried out safely, efficiently, and with minimal disruption to daily operations at the school.

Main Responsibilities

• To prepare or update basic floor plans and lab layouts using AutoCAD or similar tools, and support procurement activities for furniture, fittings, lab related items, and services. Co manage facility projects (renovations, A&A, infrastructure upgrades, relocations, space reconfiguration) for specialised research environments such as wet labs, dry labs, and cleanrooms, as well as office and teaching spaces.
• To work with the supervisor to plan and deliver projects end to end (scope, schedule, budget inputs, risks), coordinating with users, CAM AE, consultants, and contractors, and following through with on-site supervision, testing & commissioning, defect rectification, and handover.
• To prepare or update basic floor plans and lab layouts using AutoCAD or similar tools, and support procurement activities for furniture, fittings, lab related items, and services.
• To ensure compliance with safety, fire code, lab requirements, and building regulations, including fire safety checks, drills, and audits, as well as planning for shutdowns, noisy works, and high risk activities.

Other Responsibilities

• To provide day to day building facilities support within SoC, including coordination of maintenance activities with CAM AE and contractors, and oversight of cleanliness, safety, and general upkeep of premises.
• To administer door access / smartcard and key control, and track and manage job tickets/requests, ensuring timely response and proper documentation.
• To provide event operations support, including venue preparation, space allocation, logistics coordination, vendor liaison, and managing back to back event transitions.
• To support space planning and management, process and system improvements (e.g. digitalisation of workflows), and participate in policy/SOP review and enhancement.
• To perform standby duties and emergency response outside office hours and on weekends, according to the duty roster.
• To support after hours works when required (e.g. pre shutdown preparation, shutdown, recovery, Fire Certification and other inspections).

Qualifications

• Diploma or degree in Real Estate, Facilities Management, Building & Infrastructure Services, Infrastructure & Project Management or a related field.
• At least 10 years of relevant experience in facilities or building management, including involvement in project works (e.g. renovations, A&A, infrastructure improvements). Candidates without formal qualifications but with strongly relevant experience (more than 15 years) may also be considered.
• Strong laboratory project exposure as part of a project management / coordination team, with hands on involvement in wet lab, dry lab and/or cleanroom renovation or fit out projects (e.g.