Senior Executive, Student Affairs (1-year contract)

Job Description

We are looking for a proactive and organised Senior Executive to provide administrative and operational support in planning, coordinating, and implementing activities across Outreach, Admissions, Student Engagement, Development (donations) and Alumni. This role supports ALCNS’ efforts to enhance its profile, attract high-quality applicants, strengthen alumni relations, and deliver meaningful student experiences.

Key Responsibilities

Outreach & Publicity

• Support planning and execution of local and overseas outreach activities for ALCNS Undergraduate Programmes
• Liaise with internal and external stakeholders to drive participation and ensure smooth event delivery
• Coordinate event logistics (materials preparation, student helpers, on-site support, payment matters)
• Work with communications stakeholders to develop targeted outreach/publicity materials
• Maintain records and track participant engagement

Student Activities & Engagement

• Support Nursing SubClub and student events, house/community involvement projects, student exchange programmes and study trips
• Coordinate student enquiries, sign-ups/registrations and participation tracking
• Support risk management and compliance requirements (e.g., safety protocols, permits) in coordination with relevant officers
• Collect and analyse feedback; prepare post-event reports and recommendations

Admissions Support

• Coordinate and support admissions-related engagement activities (for faculty, prospective students and parents)
• Provide timely responses to stakeholders including faculty, external interviewers and applicants
• Maintain accurate and confidential records

Development, Donations & Alumni Support

• Provide administrative support for donation-related processes (e.g., account creation upon receipt of donations)
• Maintain records of gift pledges and administration of named bursaries/scholarships/medals/prizes
• Support periodic reporting and alumni communications (e.g., Nursing Alumni EXCO dissemination)

Operational Support

• Support department events and strategic initiatives
• Contribute to business continuity planning (e.g., SOP writing) and process improvement/digitalisation efforts

Qualifications

• Bachelor’s degree in any discipline
• 1-3 years of relevant experience in higher education administration, marketing, student affairs, or admissions
• Strong organisational and project management skills; able to manage multiple priorities
• Excellent interpersonal, written and verbal communication skills
• Detail-oriented, resourceful, and collaborative; comfortable working with diverse stakeholders
• Proficient in Microsoft Office (Word, Excel, PowerPoint)

Req ID: 32646