Senior Grant Accountant

Job Details

TITLE: Senior Grant Accountant

DEPARTMENT: Grants Accounting

REPORTS TO: Grant Manager

CLASSIFICATION: Staff-12 Months

EFFECTIVE DATE: TBD

STANDARD WORK HOURS: 37.5 hours per week

LOCATION: On-Site-Main Campus

EMPLOYMENT STATUS: Full-Time

EMPLOYMENT CLASSIFICATION: Exempt

JOB SUMMARY

The Senior Grant Accountant, under general direction of the Grant Manager, is responsible for the fiscal administration of sponsored research grants and contracts. This position reviews proposals for compliance, monitors expenditures, prepares budget projections, and provides technical guidance to principal investigators and administrative units to ensure adherence to University, Federal, and State grant requirements. The role requires analytical evaluation, independent judgment, and effective communication with internal and external stakeholders.

ESSENTIAL JOB FUNCTIONS

• Review grant and contract proposals for compliance with University, State, Federal, and sponsor regulations, terms, and assurances.
• Advise principal investigators (PIs) and University personnel regarding proposal preparation, applicable grant policies, fiscal restrictions, and regulatory requirements.
• Respond to inquiries from PIs and funding agencies regarding budgetary details, indirect costs, fringe calculations, salary verification, and expenditure allowability.
• Assist in the development, review, and monitoring of grant budgets and interpret expenditure requirements in accordance with sponsor guidelines.
• Analyze and distribute award information received from funding agencies and communicate updates to appropriate administrators and investigators.
• Research, monitor, and summarize regulatory requirements related to grants and contracts, including changes to governing policies and reporting standards.
• Maintain grant-related data within the Banner Grants module, including coding, entry preparation, and verification of financial information.
• Track expenditures, analyze variances, forecast fiscal performance, and provide recommendations to support grant stewardship and budgetary planning.
• Monitor compliance issues, follow up on inconsistencies, and request missing information or documentation from sponsors and investigators.
• Compile financial and compliance data, prepare reports, identify trends, and provide documented recommendations to management.
• Maintain organized electronic and physical records related to proposals, awards, and compliance documentation.
• Participates in meetings, trainings, and professional development as required.
• Performs related administrative duties that support the essential functions of the position.