Special Assistant

Job Description

The employee will provide high-level administrative support to two senior administrators in the Office of the President. This position coordinates calendars schedules, organizes meetings and events, and ensures efficient communication with internal and external stakeholders. The role requires strong organizational skills, attention to detail, and the ability to handle sensitive and confidential information with discretion. This position will support the Chief of Staff/Associate Vice President of External Affairs and the General Counsel and Secretary of the College.

Responsibilities

In Support of the Chief of Staff & Associate Vice President of External Affairs (60%):

• Scheduling and calendar management
• Process and reconcile travel and expense reports
• Support management of department budgets
• Program and Events Management and Support

In Support of the General Counsel and Secretary of the College (40%):

• Provide day-to-day administrative support, including maintaining confidential files and records, answering and directing incoming phone calls and email.
• Arrange and travel, office supplies and logistics, and process and reconcile related expenses
• Draft, edit, and maintain correspondence maintain legal files, including daily work log of current and completed projects
• Process legal invoices from receipt through approval, logging, and payment.
• Perform assigned research.

Qualifications

• High School Diploma, or GED
• Bachelor's Degree, preferred
• 1-3 years of experience in higher education and/or other professional work setting
• 3-5 years of experience in higher education and/or other professional work setting, preferred
• Ability to oversee and maintain highly confidential material and information
• High-level knowledge of Microsoft Office programs with an emphasis on excel and PowerPoint or Prezi required.
• Excellent organizational and time management skills
• Excellent verbal and written communications skills
• Ability to work independently and responsibly without close supervision
• Professional and personable
• Flexibility to work extended hours as necessary.