"Special Events Coordinator"

Job Details

Special Events Coordinator

Division: Institutional Advancement

Department/Office: University Events

Advertisement: St. Catherine University and University Events are accepting applications for a full-time Special Events Coordinator.

The Special Events Coordinator is a key member of the University Events team, responsible for the planning, coordination, and execution of a wide range of University-wide events. This role also serves as a liaison for external clients hosting events on campus, ensuring a seamless experience that reflects the values and standards of St. Catherine University.

Responsibilities:

• Collaborate with internal University offices and vendors to plan, coordinate and execute events. Typical internal offices include The President's Office, Catering, Communications, Campus Ministry, Public Safety, Facilities, printing services, Alumni Relations, The O'Shaughnessy, and Accessibility Services.
• Chair university event planning committees and serve on planning committees such as Opening Celebration, Feast of St. Catherine, Feast of St. Joseph, Hugh Derham lunch, Board of Trustee annual dinner, and more. Serve as co-chair of the Commencement planning committee.
• Create and produce detailed event runs of show, staff communications, and guest confirmations. Manage budget planning documents, and create post-event reports.
• Recruit, train, and oversee internal volunteers for events.
• Engage with prospective external clients for weddings, funerals, other event space rentals, and site tours.
• Submit confirmations, invoices, contracts and payment reconciliation through our event management system, EMS.
• Coordinate with internal departments to execute external client events.
• Work with external vendors for event services (catering, florists, valet parking, photography, musicians and entertainment, transportation services, AV, decor and equipment rentals).
• Coordinate table assignments for donor events.
• Advise other University offices on their event planning.
• Enhance decor for events managed by other University offices.
• Other duties as assigned.

Salary: $46,716 - $54,000

Employees at St. Kate's feel a deep connection to the University's Mission and Vision, and they live their values at work. Benefits available to full-time employees include:

• Fourteen (14) paid holidays and paid 'gift' days when the University is closed.
• Free tuition for employees and reduced tuition for their families after one year of service.
• Health, dental, and vision insurance.
• 403b retirement plan access.
• Accrued sick time.
• Paid parental leave after one year of service.

Specific information on all of our available benefits for full-time employees can be found HERE.

St. Catherine University in St. Paul/Minneapolis, Minnesota, is a comprehensive Catholic university and home to one of the nation's largest colleges for women, with associate and graduate programs for all genders. Founded by the Sisters of St. Joseph of Carondelet in 1905, the University integrates liberal arts and professional education within the Catholic traditions of intellectual inquiry and social teaching. Committed to excellence and opportunity, St. Catherine enrolls students in certificate, associate, baccalaureate, master's and doctoral programs in traditional day and evening/weekend/online formats.

The salary range listed reflects a good-faith estimate of what we reasonably anticipate to pay for this position, based on market data and internal equity, at the time of posting. Actual compensation will be determined based on qualifications, experience, skills, and other relevant factors. St. Catherine reserves the right to modify or adjust compensation depending on University needs.

Minimum Qualifications:

• Bachelor's Degree
• Two (2) years of full-time experience coordinating events/planning logistics for multiple events at a time
• Customer Service Experience
• Experience using meeting room technology including Zoom
• Schedule flexibility to run events outside of business hours
• Ability to lift 30 lbs throughout the course of a workday
• Proficiency with Microsoft Office and Google Suite

Preferred Qualifications:

• Event sales experience
• Experience using a software reservation database system or CRM
• Experience supervising volunteers
• Experience using Extron technology
• Experience organizing a high volume of details for multiple events with flawless execution

We seek creative, adaptable staff who enjoy working in a university climate that promotes cultural diversity, multicultural understanding, and cultural fluency. Consistent with the university's commitment to women, diversity and social justice, preference will be given to candidates who manifest these themes in their experience and service.

Application instructions:

Posting Number: 20220748-STAFF

Posting Start Date: 07/28/2025

Application Deadline: 8/11/2025

To apply, visit https://stcatherine.peopleadmin.com/postings/10101.

St. Catherine University is an equal opportunity employer. Our commitment to inclusion reflects the central value of the Sisters of St. Joseph of Carondelet to 'love of neighbor without distinction' and provides a learning and working environment that is enriched by the diversity of all our members. Individuals of religious, racial, ethnic, gender identity, nation of origin, or disability groups that have traditionally had less representation in higher education are encouraged to apply. Should you need an interview accommodation please contact us at hr@stkate.edu or 651-690-6565.