Staff Assistant; Department of Microbiology and
Immunology
Position Information
Position Title: Staff Assistant; Department of Microbiology
and Immunology
Department: Microbiology and Immunology
Posting Link: https://apptrkr.com/9796242"">https://www.ubjobs.buffalo.edu/postings/64107
Job Type: Full-Time
Posting Detail Information
Position Summary
The
Department
of Microbiology and Immunology in the Jacobs School of
Medicine and Biomedical Sciences, University at Buffalo, is seeking
a
Staff Assistant to provide administrative
support to our Chair, Senior Staff Assistant, and faculty.
Responsibilities include, but are not limited to:
- Managing Departmental Seminar Series including updating the
calendar, creating seminar notices, arranging airfare and hotel
accommodations, submitting catering orders, processing non-employee
reimbursements, and submitting honorarium paperwork
Submitting new and renewal visa paperwork for Department
personnel
Maintaining detailed account reconciliations for startup funds
including order approvals and Procurement Card purchases
Preparing blanket orders and ordering office supplies
Assisting with annual student awards
Maintaining Department records including the website,
directory, listservs, and HR files
Managing the Department's asset inventory
Coordinating the JSMBS space survey
Collecting course evaluations and yearly teaching reports
Scheduling and collecting annual reviews
Package and university mail pickups
Submitting room reservations, building access requests, and
various facilities forms
Learn more:
University at Buffalo is an affirmative action/equal opportunity
employer and, in keeping with our commitment, welcomes all to apply
including veterans and individuals with disabilities.
Minimum Qualifications
- Bachelor's degree OR Associate Degree with 3 years of related
experience
- Excellent oral, written, and interpersonal skills
- Proficiency with Microsoft Office 365 products
- Ability to work both independently and collaboratively
- Capable of effectively managing competing priorities
- Strong organizational and problem-solving skills
Preferred Qualifications
- Experience with administrative support at an academic
institution
- Knowledge of UB Administrative policies and management systems
(e.g., SIRI, ePTF, ShopBlue, Concur)
Physical Demands
Salary Range
$51,261 - $56,261
Special Instructions Summary
Is a background check required for this posting?
No
Contact Information
Contact's Name: Caroline Golach
Contact's Pronouns: she/her/hers
Contact's Title: Senior Staff Assistant
Contact's Email: cgolach@buffalo.edu
Contact's Phone: 716-829-2993
Posting Dates
Posted: 08/31/2026
Deadline for Applicants: Open Until Filled
Date to be filled:
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