General Description

Provides support to Financial Accounting by reconciling general ledger accounts; preparing and maintaining financial records and reports; assisting with monthly and year-end close processes; assisting with internal and external audit requests; and responding to requests for financial information and reports.

Reports To

Director of Financial Operations

Minimum Education/Experience

Associate's Degree in Accounting, Finance, Business Administration, or a closely related field; and Minimum two (2) years full time work experience in accounting or finance related field OR An equivalent combination of education and accounting experience.

Required Knowledge, Skills & Abilities

Knowledge: Accounting principles and practices, Financial reporting processes, Microsoft Office and accounting software, State and federal regulations

Skills: Financial analysis, Problem solving, Communication, Organization and prioritization, Excel including formulas and pivot tables

Abilities: Maintain confidentiality, Work independently and collaboratively, Manage multiple deadlines, Maintain attention to detail, Recommend process improvements

Preferred Qualifications

Bachelor's Degree in Accounting, Finance, Business Administration or related field, Experience with Ellucian Colleague ERP System, Previous accounting work experience at an institution of higher education

Work Hours

Monday through Friday 8:00am to 5:00pm, additional hours as needed

Job Duties

• Analyzes and reconciles various general ledger accounts monthly while researching discrepancies and resolving outstanding issues.
• Completes journal entry requests accurately and with required supporting documentation within established timelines as needed.
• Maintains accurate and current accounting records and supporting documentation for the preparation of monthly, quarterly, and annual financial reports.
• Assists with compiling and preparing financial reports, documentation, and information requests for external agencies and entities.
• Assists with processing fund transfers through the State of Oklahoma (OMES) website and serves as a backup for reconciliation of clearing accounts and cash funds on a monthly basis, processing monthly revenue transfers and ensuring Colleague aligns with all transactions processed through the State.
• Assists with fiscal year-end closing activities and the setup and maintenance of accounts for the new fiscal year.
• Prepares and posts general ledger journal entries related to fiscal year-end closing activities.
• Collaborates with outside agencies and vendors, including Office of Management and Enterprise Services, Oklahoma State Treasurer, and other business partners on process updates and changes.
• Assists the Director of Financial Operations with all aspects of financial reconciliations, including general ledger account reconciliations, review of payables and receivables, and completion of required monthly and/or quarterly reporting to the State of Oklahoma.
• Prepares and provides supporting documentation and related information required for internal and external audits.
• Assists management with special projects requests as assigned.