Job Summary

The Stores Buyer is a part the Division of Facilities Planning & Management (FP&M), Department of Physical Plant in the operational area of Stores at the University of Wisconsin-Madison. The Stores Buyer position is responsible for coordinating and managing procurement activities in support of departmental operations. This position ensures timely acquisition of goods and services while maintaining compliance with university policies, state regulations, and established procurement procedures. This role serves as a liaison between internal departments, suppliers, and stakeholders to support operational efficiency, inventory management, and strategic purchasing initiatives.

The Stores Buyer exercises independent judgment in evaluating vendor options, analyzing pricing and product availability, and identifying cost effective purchasing solutions. The expected responsibilities of this role include processing purchase requests, obtaining quotes, managing supplier relationships, monitoring order status, resolving procurement issues, and maintaining accurate purchasing records. This position may also assist with contract coordination, inventory oversight, invoice reconciliation, and continuous process improvement efforts.

A qualified candidate will have strong organizational skills, attention to detail, communication abilities, and knowledge of procurement systems.

Ongoing/Renewable
Full-Time: 100% FTE
The work schedule is flexible and will be determined at the time of hire. Hours are generally scheduled Monday through Friday, typically within the hours of 6:00AM to 5:00PM. Occasional nights, weekends and holidays may be required for this position.

Key Job Responsibilities

• Creates and maintains library of purchasing-related forms and templates
• Prepares and monitors release of and responses to all types of solicitations
• Manages requisition-to-purchase order process including dissemination to suppliers and changes resulting in changes to financial encumbrances
• Provides response to questions from internal and external stakeholders
• Assists purchasing agents, buyers, and procurement specialists with editing and preparation of service agreements and one-time purchasing agreements using established forms and templates
• Maintains and files records in compliance with regulatory requirements
• Enters purchase orders and supplier information into financial system of record in compliance with established standards and with appropriate segregation of duties