Job Details
Summary
Skidmore College Dining Services is looking to hire a full-time position as the Student Employment / Office Coordinator. The primary responsibilities of this position are to coordinate and administer the Dining Services student employment program and manage all student payroll functions during both the academic year and the summer. An equally important primary responsibility is managing the department's financial operations, including all accounts payable and accounts receivable functions.…
Responsibilities include processing invoices and billings, reconciling pass card transactions, maintaining accurate financial records, and assisting with departmental budget tracking and reporting to support sound fiscal management. This is a 35-hour per week position with occasional overtime during busy periods.
Primary Job Duties
- Must be familiar with how the department operates and how other departments and outside companies work with or rely on Dining Services. Able to solve or direct issues to the correct person(s) in the department.
- Oversee the department student employment program throughout the year, which consists of and not limited to updating / enforcing policies, onboarding procedures, scheduling, assigning work duties, attendance tracking, tardiness, all aspects of payroll, problem solving, conflict resolution and rehiring. The program can contain up to around 400 students.
- Coordinate and conduct all aspects of yearly orientation meetings for new and returning students. This involves planning ahead to meet yearly deadline requirements.
- Coordinate the hiring of new Student Supervisors and Office Supervisors for the following year, which will include recruiting, the interview process and the offering. Will also have to set up training sessions for updated changes and policies.
- Will have to be comfortable working with many different computer software programs that support payroll, onboarding procedures, running web base programs, menu development and others functions.
- Responsible for all accounts payable, for all invoices in Dining Services and pass card for the department. Must make sure all invoices are properly recorded to correct budget line and invoiced accordingly. Updating budget throughout the fiscal year
- Responsible for recording and depositing all refund checks and any payments made to the department
- Assists supervisors as needed at events and busy operational times. Will also create menu cards or templates for events or for the dining hall
- Assists with the onboarding process of new fulltime union hires and summer help i.e. set up emails, direct deposit, demonstrating how to request time off.
- Support Associate Director to ensure that all Dining Services employees are up to date on Skidmore College policies.
- Office work will consist of answering incoming calls, relaying messages, maintaining proper office supplies, general maintenance and repair of office equipment. Design and produce special signs and forms for the operation.
- Other record keeping duties will be required such as: tracking all accidents that occur within the department, hours used for Approved Family Medical Leave, attendance and meal tickets.
- Must have knowledge of the collective bargaining agreement to ensure proper policies are followed.
- Update content on digital signage boards for all locations daily.
Qualifications
Education: Associate’s degree or equivalent, four-year degree preferred
Experience: 2-4 years of experience in office related work required which must include one year of payroll and record keeping. College/University experience preferred.
- Well organized and strong attention to detail
- Computer efficient and able to adapt to new software programs
- Excellent customer service skills
- Strong communication and listening skills
- Comfortable public speaking and addressing the first-year student workforce in an auditorium or teleconference meeting
- This position is expected to work independently and to use good judgment in decision making.
Pay range: $24.25 - $27.00
Required documents needed to apply:
- On-line application
- Cover Letter
- Resume
- List of Three References
EEO STATEMENT
Skidmore College is committed to being an inclusive campus community and, as an Equal Opportunity Employer, does not discriminate in its hiring or employment practices on the basis of race, color, creed, religion, gender, age, national or ethnic origin, physical or mental disability, military or veteran status, marital status, sex, sexual orientation, gender identity or expression, genetic information, predisposition or carrier status, domestic violence victim status, familial status, dating violence, or stalking, or any other category protected by applicable federal, state or local laws.
Employment at Skidmore College is contingent upon an acceptable post-offer background check result.
No Visa Sponsorship is available for this position
CREATIVE THOUGHT MATTERS.
Organization
Skidmore is a highly selective liberal arts college with a reputation for its creative approaches to just about everything. With its relatively small size and student-faculty ratio, the College is a close-knit academic community. Skidmore is known for its faculty of teacher-scholars devoted to the instruction and mentoring of undergraduates—approximately 2,400 talented men and women from some 47 states and 46 countries.
A great education is all about putting academic theory and creative expression into practice. That’s what our founder, Lucy Skidmore Scribner, believed. Skidmore’s not an ivory tower. Never has been. Never will be. It’s a place where faculty and students work together, then figure out how to use what they’ve learned to make a difference in the world. This practical focus often leads to cross-disciplinary and interdisciplinary approaches, where students carry multiple majors, student-faculty research is common, and internships and community service are standard. It also leads to interesting and unusual combinations of activities, frequently woven into an intellectual passion.
If this kind of experience resonates with you, why not take a closer look at Skidmore?
Skidmore College is located in the historic resort community of Saratoga Springs, New York. Set in the foothills of the Adirondack Mountains, Saratoga is located about 30 minutes north of Albany, the state capital.
Saratoga is a small, cosmopolitan city of 30,000, noted for its Victorian heritage, famed spas, and thoroughbred horse racing. The Saratoga Performing Arts Center is a site of top rock, jazz, and pop performances as well as the summer home of the New York City Ballet and the Philadelphia Orchestra. Saratoga is a three-and-one-half-hour drive, train ride, or bus trip from New York City, Boston, or Montreal.
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