Supplier Registration Analyst
Primary Work Address: 4000 Jones Bridge Road, Chevy Chase, MD, 20815
Current HHMI Employees, click here to apply via your Workday account.
HHMI is focused on supporting and moving science forward in a variety of different ways ranging from conducting basic biomedical research, empowering educators, inspiring students, developing the next generation of scientists – even stretching into film and media production. Our Headquarters is in the greater Washington, DC metro area and is home to over 300 employees with expertise in investments, communications, digital production, biomedical sciences, and everything in between. The work housed here supports and augments the groundbreaking research conducted in HHMI labs across the nation. As HHMI scientists continue to push boundaries in laboratories and classrooms, you can be sure that your contributions while working here are making a difference.
This is a role for someone who is genuinely good at moving high-volume, detail-heavy work through a system, keeping it accurate, and being the person everyone trusts to actually close things out.
HHMI's labs depend on a wide range of suppliers to do their work, and getting those suppliers set up cleanly and quickly matters more than it sounds. The Supplier Registration Analyst is the person who runs supplier onboarding and supplier master data across APEX and Workday. You are the central point of contact for suppliers and for the Finance teams who need them set up. You manage many requests at once, evaluate validation results, resolve issues that cross functional lines, and keep things moving against clear deadlines. The work is technical, the volume is real, and the standard is high.
You will work closely with Procurement, Accounts Payable, Tax, Banking, and Supplier Enablement. You will not own every approval, but you will own the end-to-end progress of every request that comes through. When something gets stuck somewhere else in the chain, you are the one who unsticks it.
What you will actually do
- Run supplier onboarding and supplier record changes in APEX from start to finish. You are the single point of contact for the supplier and for the internal teams who need them, even when the actual approvals happen in other groups.
- Monitor workflows actively and make sure SLAs and other operational metrics are met. Know which requests are moving, which are stuck, and what is needed to clear the stuck ones.
- Review validation results across Procurement, Accounts Payable, Tax, Banking, and Supplier Enablement. Make sure everything lines up before a record goes live.
- Keep supplier data clean and consistent so downstream systems (Workday, P2P, reporting) work the way they should.
- Make sure supplier records comply with HHMI policy, regulatory requirements, and internal controls. Know what auditors will ask for and have it ready.
- Handle the harder cases. Government entities, grant payees, pathway suppliers, anything that does not fit the standard template.
- Serve as product owner for APEX. Run User Acceptance Testing, manage Workday release testing, and own Jira tickets related to supplier onboarding, updates, and validation issues from intake through closure.
- Escalate clearly and at the right time. When something is a compliance risk or a control concern, raise it with the right person and the right framing.
What we are looking for
- Real experience in supplier management or AP. Four or more years working in supplier management, procurement operations, accounts payable, or a closely related area. You know what a clean supplier record looks like, how suppliers should be onboarded, and what a messy record costs. You should have experience reviewing and validating tax classifications to determine 1099 reporting.
- Comfortable with the systems. Workday Supplier Relationship Management, Ariba P2P, APEX or Apex Analytics, Jira. You do not need expert-level knowledge of all of them, but you should have worked in at least one and be ready to get fluent in the others quickly.
- A strong execution habit. You can hold many requests at once, know which ones matter most this week, and close loops without being asked. Things do not slip through.
- Sharp on validation and compliance. You understand why segregation of duties matters, why audit trails matters, and why a record that looks fine on the surface can still be wrong. You catch the things other people miss.
- Clear communicator. You can write a short, direct email to a supplier or to a Finance peer that gets the right outcome. You do not over-explain and you do not under-explain.
- Good with people, including under pressure. Suppliers will be frustrated. Internal teams will be busy. You stay calm, professional, and useful.
- Owns the seam. When the approval is in someone else's queue, you do not stop tracking it. You keep the request moving until it is done.
What this role is not
- A pure data entry role. The work requires judgment, especially on the harder cases.
- A role for someone who needs every request to be straightforward. Many will not be.
- A solo role. You work across Finance every day, and a lot of your effectiveness depends on those relationships.
Practical details
Hybrid, on-site at HHMI Headquarters in Chevy Chase, Maryland. Reports to the Manager, Accounts Payable. Bachelor's degree required. Individual contributor role with no supervisory responsibility.
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