Temporary Administrative and Events Coordinator

Job Description

Please apply here for this position. (Only applications submitted through this link will be processed.)

General Administration

• Meeting coordination with internal and external parties
• Reaching out to alumni and updating alumni information
• Drafting social media posts
• Filing and corporate gifts stock taking
• Other ad-hoc duties assigned

Event Logistics

Planning, coordination, and execution of events, including but not limited to:

• Venue booking and set-up
• Vendor management (catering, equipment rental, etc.)
• Participant registration and attendance tracking
• On-site management during events
• Photo and video taking for event social media purposes
• Post-event breakdown and debrief

This is an hourly-rated position. Contract will be up till 31 December 2026.

Qualifications

• Minimum educational qualification of a polytechnic diploma or bachelor's degree
• Proven experience in event planning and management
• Strong organisational and multitasking skills
• Excellent communication and interpersonal abilities
• Proficiency in marketing and design software (e.g. Adobe Creative Suite, Canva, Microsoft Office)
• Ability to work flexibly and efficiently under tight deadlines
• Familiar with Excel and data analysis