Temporary Helper | University Life and Community Engagement
Organization Overview
The Office for University Life and Community Engagement (OULCE) enhances the daily experience of graduate students, postdoctoral scholars, faculty, and staff by promoting connection, belonging, and meaningful engagement across campus. We strive to ensure that Rockefeller is not only a center of intellectual rigor but also a place where people can thrive.
Overview
Reporting to the Vice President, University Life and Community Engagement this position is responsible for the following activities:
Responsibilities
- Provide administrative and logistical support for OULCE programs, projects, and initiatives, including day-to-day operational coordination.
- Coordinate programs, events, and trainings by scheduling activities, reserving space, arranging catering and vendors, preparing materials, and supporting on-site operations.
- Support program and project implementation through on-site and logistical assistance such as preparing materials, coordinating vendors, tracking participation, and maintaining attendance records.
- Assist with research, data collection, and basic reporting to support office planning and assessment.
- Prepare and distribute office communications and maintain documentation and data to support planning, assessment, and reporting for review by the VP for ULCE.
- Maintain accurate records and prepare summary materials for review by the VP for ULCE.
- Collaborate with internal stakeholders to support outreach, community engagement, and a professional, inclusive work environment aligned with institutional values.
- Perform other duties as assigned by the VP for ULCE.
Qualifications
REQUIRED QUALIFICATIONS:
Bachelor’s degree is required.
Demonstrated ability to provide administrative and logistical support for programs, projects, or events. Strong organizational skills with the ability to manage multiple tasks, meet deadlines, and maintain accurate records.
Proficiency with standard office software, including word processing, spreadsheets, email, and calendaring systems.
Effective written and verbal communication skills and the ability to work collaboratively with internal stakeholders.
PREFERED QUALIFICATIONS:
Experience supporting programs or initiatives in a higher education or nonprofit environment. Familiarity with event coordination, vendor scheduling, and attendance or data tracking. Demonstrated ability to work independently, exercise sound judgment, and adapt to changing priorities in a fast-paced setting.
Attention to detail and experience in preparing reports or summary materials for leaders.
The Rockefeller University is an equal opportunity employer - veterans/individuals with disabilities. Qualified applicants will receive consideration for employment without regard to characteristics protected by applicable local, state or federal law, including but not limited to disability and protected veteran status.
The salary of the finalist selected for this role will be set based on various factors, including but not limited to organizational budgets, qualifications, experience, education, licenses, specialty, and training. The hiring range provided represents The Rockefeller University's good faith and reasonable estimate of the range of possible compensation at the time of posting.
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