Title IX Coordinator and Employee Relations Representative

Application Instructions

• Complete all sections and fields on the application and attach all required documents – incomplete applications may not be considered.
• Include all relevant education, training, and/or experience on the application.
• Do not include any personally identifiable, confidential, or otherwise unrequested information that does not pertain to job related factors (e.g., social security number, date of birth, pictures, etc.) on your application or attached documents.
• For job postings with a close date, all applications received by 11:59 PM (Pacific Time) on the job posting close date, will receive consideration.
• For job postings with an initial screening date, all applications received by 11:59 PM (Pacific Time) on the job posting initial screening date, will receive priority consideration; however, typically the job posting will remain open, and continue to accept applications, until the position is filled.

Description

SUMMARY DEFINITION
Proactively oversees and facilitates problem-solving related to employee/employer relations issues, labor contract administration, grievance proceedings, and investigations involving employee behaviors, and work performance environment concerns. Provides leadership and centralized support for District-wide compliance with all requirements under Title IX and other federal and state anti-discrimination laws and matters pertaining to discrimination, harassment, and sexual violence. Serves as the District Title IX Coordinator and representative for Title IX related matters.

DISTINGUISHING CHARACTERISTICS
This position serves in a lead role in the Human Resources department and on the campuses. The primary areas of accountability include legal compliance, advocacy and education.
Serves as the main contact for employees, and complaints filed by students against employees, regarding Title IX compliance and requirements of federal, State, and local laws.
Serves as the on-site District HR management representative overseeing employee/employer relations issues at Irvine Valley College.

SUPERVISION RECEIVED AND EXERCISED
Receives direction from the Executive Director of Human Resources and Employee-Employer Relations or designee of the Vice Chancellor of Human Resources.
Exercises functional guidance over technical and clerical support personnel if assigned.

REPRESENTATIVE DUTIES

The following duties and responsibilities are typical for this position. Incumbents may not perform all the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

LEADERSHIP

1. Oversees and conducts investigations and fact finding that are referred to District Human Resources from the campuses.
2. Serves as a content expert related to Title IX compliance District-wide, and as the principal investigator for Title IX complaints involving employees of the District.

INVESTIGATIVE COMPLIANCE

1. Receive, process, investigate and respond to complaints and grievances from employees, students, and third parties regarding Title IX, discrimination, sexual harassment, employment contract violations, misconduct and other issues; develop investigation plans for each complaint.
2. Notifies and interviews complainants, respondents, and witnesses.
3. Conducts investigations or work with third party neutral fact finders to conduct investigations.
4. Counsels employees as appropriate; prepares recommendations for appropriate corrective action and issue factual findings and recommendations, as necessary.
5. Prepares detailed documentation of investigation findings along with maintaining detailed logs of investigation-related activities. Summarizes conclusions drawn from investigations findings and prepares reports as needed to resolve complaints and/or employee misconduct issues.
6. Acts as an initial in-take for ADA/FEHA related claims from employees of the District when needed.

COMPLIANCE GUIDANCE

1. Works with teams of leadership and employees to convey policies and best practices associated with positive work behaviors and diligence in reporting unusual and illegal acts occurring on College properties.
2. Provides in-person training, coaching and technical assistance to all levels of supervisory responsibility including faculty for the standard steps required to properly document matters related to employee misconduct and discipline.
3. Provides support to litigation against the District. Assists with the Districts response to interrogatories and discovery requests when needed. Identifies and compiles responsive documents and information and forwards to legal counsel for response. Represent the District in court, at hearings, and on related administrative, personnel and other committees and commissions as directed.
4. Oversees and maintains up-to-date files on grievances, complaints, investigations, mediations, and arbitrations, along with other ongoing employee/employer relations cases.
5. Coordinates, and conducts training on ‘best performance management practices, styles of leadership, contract compliance, conflict resolution, and other topics. Provide recommendations for training as well as changes to policies and procedures.

POLICY, PROCEDURES, AND ADMINISTRATIVE REQUIREMENTS

1. Oversees administration of the laws and policies and conduct investigations for compliance with equal employment opportunity, affirmative action, ADA and access, Titles 5 and IX, ethics, employee complaints, and contract grievances.
2. Establishes and maintains processes and standards for investigations that are based on ‘best practices. Oversees investigation progress and intervenes in accordance with established standards and policies.
3. Maintains up-to-date knowledge of trends and legislation relating to employee relations. Participates in developing, communicating, and implementing personnel policies and procedures. Uses research on state and national legislation to identify and recommend modified and new policies.
4. Tracks, using the Districts information systems, EEO, Title IX, Title 5, DFEH, and other forms or complaints governed by federal, state laws.

RELATIONSHIPS

1. Ensure that all members of the District community are aware of their rights and obligations, including collaborating with the Office of the Vice President for Student Services at both colleges and other District departments, as needed, to ensure a prompt response and investigation of complaints and to ensure that students are aware of their options and resources with respect to reporting and filing complaints.
2. Advises and assures administrators and supervisors get assistance in matters concerning the conflict resolution, employee-initiated complaints and grievances, discipline, fitness for duty, layoffs, and other issues impacting employer-employee relations.
3. Leads and participates in a variety of meetings that involve a range of human resource topics ranging from facilitating positive and productive work environments, planning processes, and conveys information relating to policy and employment law; participates in the Presidents Manager meetings.
4. Participates in and may coordinate departmental projects ranging from process improvement, training on leadership styles, preventative processes for mitigating complaints, to change management.

Performs other duties as assigned that support the overall objective of the position.
Report to work on a regular and consistent basis, as scheduled, to assigned job.

MINIMUM QUALIFICATIONS

Knowledge of:

• Applicable State and federal laws, codes, regulations and procedures, including Equal Employment Opportunity (EEO).
• Basic math skills to prepare budgets and perform statistical analysis.
• Budget preparation and control.
• Computer systems and software applications related to human resources and employer/employee relations programs.
• Interpersonal skills including tact, patience and diplomacy.
• Job analysis and evaluation methodologies.
• Labor relations in higher education or public service.
• Modern office practices, procedures, methods, and equipment.
• Negotiation techniques and public sector collective bargaining processes.
• Oral and written language skills to prepare and deliver reports and professional correspondence.
• Organizational problem solving.
• Pertinent federal and State laws and regulations.
• Philosophy and objective of the community college district.
• Principles and practices in higher education recruitment and employment.
• Principles and practices of training, supervision and performance evaluation.
• Principles, trends, practices, programs, procedures, methods and techniques of human resources management in the public sector.
• Professional business letter composition and report preparation.
• Progressive discipline procedures and documentation.
• Public employment programs, including employee relations, staff development, training, performance appraisal, self-funded employee benefits, workers compensation, occupational health and safety, and records management.
• Record keeping techniques and programs.
• Theories, principles, practices, and procedures associated with human resources management in higher education or related public service.
• Title VII and Title IX and Americans with Disabilities Act (ADA) requirements.

Ability to:

• Advocate for shared governance, collegiality, staff cohesiveness and the core values of the institution.
• Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.
• Assign, schedule and review work of others.
• Collect, compile and analyze data.
• Communicate clearly, concisely and effectively, both orally and in writing, with diverse constituencies within and outside of the District.
• Communicate with others on confidential and sensitive issues.
• Deliver presentations to convey technical information to a wide variety of audiences.
• Demonstrate expertise in employee relations, staff development and training concepts, practices and procedures.
• Develop and administer assigned budget.
• Develop and administer policies and procedures for areas of assignment in human resources.
• Encourage professional excellence among the staff and promote an organizational culture of customer service, innovation, and quality services.
• Establish and maintain cooperative and effective working relationships with those contacted in the course of work.
• Exercise initiative and work independently with minimum direction.
• Facilitate small group processes.
• Guide and direct others in goal achievement.
• Learn, interpret, apply and explain applicable local, State and federal laws and regulations.
• Learn, interpret, apply and explain District organization, operations, policies and objectives.
• Maintain records and prepare reports.
• Make effective public presentations.
• Meet the needs of individuals from diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds.
• Modify, change and implement new methods in assigned area of responsibility as appropriate.
• Negotiate collective bargaining agreements.
• Objectively and effectively, investigate complaints of alleged unlawful discrimination, sexual harassment, and other violations of rights relative to assigned program areas, prepare reports, and make findings and recommendations related to law and legal precedence.
• Operate computer and applications software, including database management, spreadsheet, word processing and software related to human resources.
• Operate modern office equipment such as computer, printer, copier and facsimile machine.
• Perform duties in a fair-minded, ethical, and honest manner.
• Plan and organize work.
• Plan, design, develop, organize, coordinate, direct and evaluate assigned employee relations and staff development functions, programs, services, operations and activities, including training, occupational health and safety, grievance and disciplinary procedures, and performance appraisal.
• Prepare and present oral and written reports and recommendations.
• Receive and respond to complaints of discrimination and working with public agencies.
• Relate effectively to people of varied academic, cultural and socio-economic background using tact, diplomacy and courtesy.
• Select, train, lead, direct, supervise and evaluate the performance of assigned personnel.
• Understand and effectively and collaboratively work in a complicated multi-college environment, as well as within a system of community college districts.
• Work confidentially with discretion.
• Work cooperatively and productively with internal and external constituencies.

EDUCATION AND EXPERIENCE

Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Education:
The position requires a Bachelor's degree from an accredited college or university with major course work in human resources management, business or public administration, pre-law, or an equivalent discipline.
Juris Doctorate degree is highly desirable.
Masters degree or equivalent in Human Resources, Public Administration field directly related to the major responsibilities of the position, from an accredited institution is desirable.

Experience:
At least four years of work experience in employee/labor relations, training and investigation/resolution of discrimination and harassment complaints, in a public education setting, including at least two years of increasingly responsible legal compliance work or equivalent area. Certification as an investigator by the Association of Workplace Investigators is desirable.

LICENSES AND OTHER REQUIREMENTS

Valid California driver's license.

WORK ENVIRONMENT AND PHYSICAL DEMANDS

Work Environment:
Standard office setting. Typically, duties are performed in an office environment while sitting at a desk or computer workstation. Incumbents are subject to contact with others, frequent interruptions, noise from talking or office equipment and demanding legal timelines. At least minimal environmental controls to assure health and comfort. Must be able to adapt to changing situations and demanding timelines.

Physical Demands:
Incumbents regularly sit for long periods, walk short distances on a regular basis, travel to various locations to attend meetings and conduct work, use hands and fingers to operate an electronic keyboard or other office machines, reach with hands and arms, stoop or kneel or crouch to file, speak clearly and distinctly to answer telephones and to provide information; see to read fine print and operate computer; hear and understand voices over the telephone and in person; and lift, carry, and/or move objects weighing up to 10 pounds.

Supplemental Information

District Management Team Salary Schedule - Range 18

Required Documents: Resume and Cover Letter

Applications missing the required document will not be considered.

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