Demonstrated experience in reviewing documents, records, or reports for quality assurance or data validation

Demonstrated experience evaluating processes and procedures for regulatory and contractual compliance

Demonstrated experience in maintaining accurate data across multiple platforms

Previous office or administrative experience

Preferred Qualifications:

• Demonstrated experience in managing contracts and/or projects
• Demonstrated experience maintaining highly confidential program records and equipment inventory
• Demonstrated experience identifying errors and researching discrepancies for internal audits
• Demonstrated experience providing technical assistance and/or training
• Knowledge of Texas and Federal Tobacco Laws and Regulations
• Bachelor's degree

Job Description:
The Texas School Safety Center (TxSSC) is an official university-level research center at Texas State University. The TxSSC is tasked in Chapter 37 of the Texas Education Code and the Governor's Homeland Security Strategic Plan with key school safety initiatives and mandates. The TxSSC serves as the clearinghouse for the dissemination of safety and security information through research, training, and technical assistance for K-12 schools and junior colleges throughout the state of Texas. As a result, Texas has become a national leader in school safety practices and is relied upon for assistance and guidance from jurisdictions throughout the nation.
The role of the FDA Tobacco Compliance Data Specialist is to assist in the overall administration, coordination, training, and monitoring of the FDA Tobacco Compliance Check Program in Texas. The Data Specialist creates and revises training materials, updates and maintains multiple databases with highly sensitive data to track program information and meet contractual requirements, prepares and processes program documents, and organizes correspondence to evaluate monthly program eligibility requirements for Contractors, who serve as FDA Inspectors for the program. The Data Specialist also validates completion of work and processes contractor invoices for payment.

Job Duties:

• Monitor contract compliance such as deliverables, invoices, budget adjustments, and contract renewals
• Maintain highly confidential program records and equipment inventory
• Enter, verify, and audit data from multiple large databases to ensure data accuracy and integrity
• Compile, create, analyze, and report data on a frequent basis using databases and Excel worksheets with intermediate and advanced formulas and functions (e.g., VLOOKUP/XLOOKUP, pivot tables, formulas, filters)
• Upload, download, and cross import documents, spreadsheets, audio, video, and other current program information between internal and external sources
• Conduct monthly and quarterly program process audits to report to program management
• Identify and resolve data discrepancies or inconsistencies
• Ensure attention to detail, data accuracy, and integrity on all work platforms
• Assist with general administrative tasks related to data management and program administration
• Other duties as assigned

Additional Information to Applicants:

• Applicants must be a U.S. citizen to be eligible to work on the FDA Program.
• FDA Program continued employment is contingent upon passing a Level 5 federal background check conducted by the FDA for program security clearance.
• This position is funded via a federal contract. Continued employment is conditional on annual renewal of the contract.
• If selected for an interview, applicants will be required to complete an Excel skills assessment demonstrating their Excel proficiency.
• This position is based in San Marcos, TX. If selected for an interview, it will be conducted in person.

Job Open Date: 07/28/2026
Job Close Date: 08/30/2026
Open Until Filled: No
Normal Work Days: Monday, Tuesday, Wednesday, Thursday, Friday
Normal Work Hours Start: 8:00AM
Normal Work Hours End: 5:00PM

Posting Notices:


Legal and Required Notices:
Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

In accordance with federal law, all new employees must complete the Form I-9 and provide acceptable documentation verifying their identity and authorization to work in the United States. Texas State University participates in E-Verify, and employment is contingent upon the successful verification of work authorization. Employees are required to maintain valid work authorization to satisfy the conditions of Form I9 at all times during their employment and the university makes no implicit or explicit promises to financially support visa or permanent residency applications.

Quicklink: https://jobs.hr.txstate.edu/postings/57965/a"">https://jobs.hr.txstate.edu/postings/57965

For a detailed description of this position and to apply, visit https://apptrkr.com/9740410"">https://jobs.hr.txstate.edu/postings/57965 or call (512) 245-2557 or visit our office at 601 University Dr., J.C. Kellam Bldg., Suite 340.

About Texas State and San Marcos:
Texas State University is a emerging research institution located in the burgeoning Austin-San Antonio corridor and in the beautiful Texas Hill Country. It is the largest of eight campuses in the Texas State University System and one of the 75 largest universities in the country, with over 38,000 students and approximately 4,000 faculty and staff

Texas State is located in San Marcos, a growing community of over 50,000 people located about half way between Austin and San Antonio. Texas State enjoys a setting that is unique among Texas universities. The beauty of the crystal-clear San Marcos River and the stately cypress and pecan trees on the campus add to the charm of the university's picturesque setting. Our location on the banks of the San Marcos River provides outdoor recreational activities throughout the year.

Why work @ Texas State?
• Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!
• Generous paid time off: vacation, holidays, sick days and many more!
• Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program
• Great professional development opportunities: choose from a variety of workshops, training, online learning and even access educational leave opportunities and reimbursement for academic courses
• An inclusive Bobcat community: join our many social networks offered on and off-campus
• Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions

By joining the Texas State Bobcat team, you'll be a part of one of the most beautiful, diverse, and growing universities in the nation.


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Demonstrated experience in reviewing documents, records, or reports for quality assurance or data validation

Demonstrated experience evaluating processes and procedures for regulatory and contractual compliance

Demonstrated experience in maintaining accurate data across multiple platforms

Previous office or administrative experience

Preferred Qualifications:

• Demonstrated experience in managing contracts and/or projects
• Demonstrated experience maintaining highly confidential program records and equipment inventory
• Demonstrated experience identifying errors and researching discrepancies for internal audits
• Demonstrated experience providing technical assistance and/or training
• Knowledge of Texas and Federal Tobacco Laws and Regulations
• Bachelor's degree

Job Description:
The Texas School Safety Center (TxSSC) is an official university-level research center at Texas State University. The TxSSC is tasked in Chapter 37 of the Texas Education Code and the Governor's Homeland Security Strategic Plan with key school safety initiatives and mandates. The TxSSC serves as the clearinghouse for the dissemination of safety and security information through research, training, and technical assistance for K-12 schools and junior colleges throughout the state of Texas. As a result, Texas has become a national leader in school safety practices and is relied upon for assistance and guidance from jurisdictions throughout the nation.
The role of the FDA Tobacco Compliance Data Specialist is to assist in the overall administration, coordination, training, and monitoring of the FDA Tobacco Compliance Check Program in Texas. The Data Specialist creates and revises training materials, updates and maintains multiple databases with highly sensitive data to track program information and meet contractual requirements, prepares and processes program documents, and organizes correspondence to evaluate monthly program eligibility requirements for Contractors, who serve as FDA Inspectors for the program. The Data Specialist also validates completion of work and processes contractor invoices for payment.

Job Duties:

• Monitor contract compliance such as deliverables, invoices, budget adjustments, and contract renewals
• Maintain highly confidential program records and equipment inventory
• Enter, verify, and audit data from multiple large databases to ensure data accuracy and integrity
• Compile, create, analyze, and report data on a frequent basis using databases and Excel worksheets with intermediate and advanced formulas and functions (e.g., VLOOKUP/XLOOKUP, pivot tables, formulas, filters)
• Upload, download, and cross import documents, spreadsheets, audio, video, and other current program information between internal and external sources
• Conduct monthly and quarterly program process audits to report to program management
• Identify and resolve data discrepancies or inconsistencies
• Ensure attention to detail, data accuracy, and integrity on all work platforms
• Assist with general administrative tasks related to data management and program administration
• Other duties as assigned

Additional Information to Applicants:

• Applicants must be a U.S. citizen to be eligible to work on the FDA Program.
• FDA Program continued employment is contingent upon passing a Level 5 federal background check conducted by the FDA for program security clearance.
• This position is funded via a federal contract. Continued employment is conditional on annual renewal of the contract.
• If selected for an interview, applicants will be required to complete an Excel skills assessment demonstrating their Excel proficiency.
• This position is based in San Marcos, TX. If selected for an interview, it will be conducted in person.

Job Open Date: 07/28/2026
Job Close Date: 08/30/2026
Open Until Filled: No
Normal Work Days: Monday, Tuesday, Wednesday, Thursday, Friday
Normal Work Hours Start: 8:00AM
Normal Work Hours End: 5:00PM

Posting Notices:


Legal and Required Notices:
Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

In accordance with federal law, all new employees must complete the Form I-9 and provide acceptable documentation verifying their identity and authorization to work in the United States. Texas State University participates in E-Verify, and employment is contingent upon the successful verification of work authorization. Employees are required to maintain valid work authorization to satisfy the conditions of Form I9 at all times during their employment and the university makes no implicit or explicit promises to financially support visa or permanent residency applications.

Quicklink: https://jobs.hr.txstate.edu/postings/57965/a"">https://jobs.hr.txstate.edu/postings/57965

For a detailed description of this position and to apply, visit https://apptrkr.com/9740410"">https://jobs.hr.txstate.edu/postings/57965 or call (512) 245-2557 or visit our office at 601 University Dr., J.C. Kellam Bldg., Suite 340.

About Texas State and San Marcos:
Texas State University is a emerging research institution located in the burgeoning Austin-San Antonio corridor and in the beautiful Texas Hill Country. It is the largest of eight campuses in the Texas State University System and one of the 75 largest universities in the country, with over 38,000 students and approximately 4,000 faculty and staff

Texas State is located in San Marcos, a growing community of over 50,000 people located about half way between Austin and San Antonio. Texas State enjoys a setting that is unique among Texas universities. The beauty of the crystal-clear San Marcos River and the stately cypress and pecan trees on the campus add to the charm of the university's picturesque setting. Our location on the banks of the San Marcos River provides outdoor recreational activities throughout the year.

Why work @ Texas State?
• Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!
• Generous paid time off: vacation, holidays, sick days and many more!
• Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program
• Great professional development opportunities: choose from a variety of workshops, training, online learning and even access educational leave opportunities and reimbursement for academic courses
• An inclusive Bobcat community: join our many social networks offered on and off-campus
• Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions

By joining the Texas State Bobcat team, you'll be a part of one of the most beautiful, diverse, and growing universities in the nation.


je-6022fd5b43cb41ce89410b9dd2e0f0c2