Tobacco Treatment Specialist (Program Management Specialist)

Job Summary

Department-Specific Responsibilities

• Identifies the needs of community-based organization's systems of care and determines appropriate course of technical assistance necessary to implement evidence-based tobacco treatment interventions.
• Provides technical assistance for community-based organizations to aid them in determining their goal of integration of tobacco treatment for their client population and their unique system of care.
• Designs/conducts needs assessment surveys to gain understanding of community-based organizational staff's knowledge, attitudes, and beliefs around commercial tobacco. This assessment then drives the development, implementation, and evaluation of tailored education plans on tobacco control for each community-based organization across the state.
• Designs/delivers training of multiple types of providers on evidence-based tobacco treatment interventions across the state. These trainings vary depending on the provider's scope of practice and are tailored to meet the specific needs of the community-based organization and the provider.
• Manages schedule to provide support for ongoing meetings.
• Assists the Director with the management of grant budgets, proposals, and reports.
• Builds and maintains collaborative relationships to effectively reach targeted populations statewide.
• Coordinates with the Indiana State Department of Health, Indiana Division of Mental Health and Addiction, community-based organizations, and other statewide health agencies.
• Plans and evaluates large scale training events (conferences, workshops, summits) for community-based organizations, including working with IU Continuing Education to provide continuing education (CE) credits.

General Responsibilities

• Plans, directs, and implements programs or events, including the creation of materials to support these events.
• Provides staff communications and serves as liaison to program participants, collaborators in other units, community partners, vendors, and the public. Approves staff purchase requests; arranges staff travel, accommodations, and research activities.
• Provides mechanisms, training, and advice on a variety of issues such as budget management software and advanced strategies for timely spending of grant funds. May be responsible for meeting revenue targets.
• Recruits, trains, directs, schedules, and evaluates faculty and staff partners, students, and volunteers. Mentors, serves as a resource, and provides guidance to team staff members as needed.
• Researches available grants and works closely with managers to identify funding needs and potential sources, and creates grant proposals that further advance support of the program and program participants. May be responsible for meeting revenue targets.
• Constructs and administers program budgets and approves spending. Tracks progress on deliverables, analyzes data on projected spending, and prepares reports for higher management and funding sources.
• Keeps up with best practices to recommend policies and procedures that deliver a quality program experience.

Qualifications

EDUCATION

Required

• Bachelor's degree.

Preferred

• Completion of nationally accredited Tobacco Treatment Specialist course.

WORK EXPERIENCE

Required

• 2 years in a related field.

SKILLS

Required

• Proficient written and verbal communication skills.
• Maintains a high degree of professionalism.
• Demonstrates time management and priority setting skills.
• Demonstrates a high commitment to quality.
• Possesses flexibility to work in a fast paced, dynamic environment.
• Seeks to acquire knowledge in area of specialty.
• Highly thorough and dependable.
• Demonstrates a high level of accuracy, even under pressure.