Manage the President’s calendar and travel logistics; provide
comprehensive administrative and office management support,
including planning meetings and events, preparing correspondence,
reports, and presentations, and maintaining expenses, contact
databases, and administrative records.
Serve as the first point of contact for the President’s Office,
warmly welcoming visitors and managing incoming calls with
professionalism and discretion. Assess the priority and urgency of
inquiries, ensuring prompt, inclusive engagement and directing
matters to the appropriate parties when resolution can occur
outside the President’s Office.
Update the President on internal campus and external community
matters, events, and activities; ensure that the President is
informed about and briefed on relevant information prior to
meetings and events.
Oversee agendas for President’s meetings and execute strategic
time management strategies for president; participate in meetings
and ensure effective sequencing, coordination, and follow through
of the President’s activities; prioritize activities for the
President’s schedule and upcoming commitments.
Responsibilities include the coordination of special projects
and communications for internal and external constituents.
Act as a liaison and trusted representative of the President’s
Office, fostering effective communication and relationships with
University leadership, faculty, staff, government agencies, public
officials, and members of the public.
Supports events associated with the Board of Trustees,
assisting with the planning and execution of board meetings,
special sessions, and dinners.
Manage the flow of communication in and out of the Office of
the President to ensure consistent and responsive message delivery
to key university stakeholders, including faculty, staff, students,
alumni, Board of Trustees, committees, community members and others
as appropriate.
Manage the President’s email account, ensuring all inquiries
receive a response within 24 hours. Exercise discretion in
identifying messages that require senior-level attention and
forward them to the appropriate official for response.
Oversees scheduling for the boardroom as well as maintaining
all supplies for the President’s suite.
Manages highly confidential and complex assignments requiring
exposure to sensitive information and contacts.
Develop strategic correspondence, talking points, and briefing
materials in collaboration with key stakeholders; create polished,
audience-specific PowerPoint presentations that enhance the
President’s messaging, support institutional goals, and reinforce
executive presence across internal and external engagements.
Serve as a key cross-departmental coordinator, collaborating
with the Provost’s Office and the Office of Special Events to plan
and execute a seamless Commencement experience, aligning
institutional goals and ensuring smooth coordination across all
involved departments.
Other Functions :
- Performs similar or related work as required, directed or as
situation dictates.
- Continues professional development and training; keeps current
with trends.
- Assists other department staff as needed to promote a team
effort.
- Conducts all work in a safe manner and all work safety
practices are followed.
Knowledge, Ability and Skill :
- Demonstrated commitment to developing and fostering best
practices and policies to promote diversity, equity, and inclusion,
and build an environment in which all members of the University
community are treated with respect and dignity.
- Ability to anticipate the needs of the President and senior
staff, proactively identifying and addressing issues with a
strategic mindset.
- Strong ability to communicate clearly and professionally with
all levels of internal and external stakeholders, tailoring
messages appropriately to each audience.
- Capacity to handle sensitive matters with discretion and
professionalism, managing highly confidential information.
- Ability to manage multiple tasks and conflicting priorities
while maintaining attention to detail and ensuring high-quality
execution.
- Ability to plan, organize, and manage events, including
large-scale events like Commencement, with a focus on seamless
execution and alignment with institutional goals.
- Ability to optimize the President’s schedule, balancing
executive demands with strategic priorities, while ensuring
efficient time utilization.
- Ability to work across departments and manage multiple
relationships with various university offices to ensure smooth
execution of tasks and events.
- Proficiency in Microsoft Office tools, particularly Word,
Excel, PowerPoint, and Outlook, for document creation, reporting,
presentation design, and scheduling. Must also be proficient in
Zoom and Microsoft Teams.
- Skills in coordinating and managing projects, ensuring that all
aspects are completed on time and within scope, with strong
follow-up capabilities.
- Strong writing and editing skills for drafting correspondence,
reports, talking points, and briefing documents in a professional
and polished manner.
- Strong interpersonal and relationship-building skills to work
effectively with a diverse range of stakeholders, from faculty and
staff to external dignitaries.
- Ability to remain calm and focused when managing crises or
urgent situations, responding quickly and decisively.
- Ability to manage and track expenses related to events, travel,
and administrative tasks, ensuring proper allocation of resources
and adherence to budgets.
- Ability to navigate diverse work environments and communicate
effectively across various cultural contexts, both internally and
externally.
- Provide exceptional service to internal and external
stakeholders, ensuring positive interactions and swift responses to
inquiries or requests
Qualifications
Minimum Required Qualifications :
Education, Training and Experience :
- Bachelor’s degree; a combination of education and directly
related senior administrative experience may be considered
- At least 5-7 years of progressively responsible administrative
experience, including supporting senior executives or leadership
teams.
- Experience in event coordination, project management, and
managing complex calendars and logistics.
- Proven track record of managing confidential and sensitive
information with discretion and professionalism.
- Experience working within higher education or a similar
complex, organizational environment is preferred.
- Notary Public certification preferred
Special Requirements :
- Flexibility regarding work schedule and duties, including
occasional nights and weekends.
Physical and Mental Requirements :
Work Environment
None
Under 1/3
1/3 to 2/3
Over 2/3
Outdoor Weather Conditions
X
Work with fumes or airborne particles
X
Work near moving mechanical parts
X
Risk of electrical shock
X
Vibration
X
Physical Activity
None
Under 1/3
1/3 to 2/3
Over 2/3
Standing
X
Walking
X
Sitting
X
Talking & Hearing
X
Using hands/fingers to handle/feel
X
Climbing or balancing
X
Bending, pulling, pushing
X
Driving
X
Lifting Requirements
None
Under 1/3
1/3 to 2/3
Over 2/3
Up to 10 pounds
X
Up to 25 pounds
X
Up to 50 pounds
X
Up to 75 pounds
X
Up to 100 pounds
X
Over 100 pounds
X
Vision Requirements
_X_ Close vision (i.e. clear vision at 20 inches or less)
___ Distance vision (i.e. clear vision at 20 feet or more)
___ Color vision (i.e. ability to identify and distinguish
colors)
___ Peripheral vision (i.e. ability to observe an area that can be
seen up and down or left and right while the eyes are fixed on a
given point)
___ Depth perception (i.e. three-dimensional vision, ability to
judge distances and spatial relationships)
___ No special vision requirements
(This job description does not constitute an employment
agreement between The University of Bridgeport and employee. It is
used as a guide for personnel actions and is subject to change by
the employer as the needs of the employer and requirements of the
job change.)
The University of Bridgeport provides equal employment
opportunities (EEO) to all employees and applicants for employment
without regard to race, color, religion, gender, sexual
orientation, gender identity or expression, national origin, age,
disability, genetic information, marital status, amnesty, or status
as a covered veteran in accordance with applicable federal, state,
and local laws. The University of Bridgeport complies with
applicable state and local laws governing non-discrimination in
employment in every location in which the company has facilities.
This policy applies to all terms and conditions of employment,
including, but not limited to, hiring, placement, promotion,
termination, layoff, recall, transfer, leaves of absence,
compensation, and training
