UTS - Temporary Business Services Coordinator

Essential Job Duties

We are looking for a proactive collaborator to serve as the backbone of the department’s administrative operations. In this role, you will be much more than a processor of transactions. You will be the navigator who helps the department’s team reach their goals by simplifying the complex and ensuring every journey.

How You Will Make an Impact

Financial Orchestration

Take ownership of the financial lifecycle. From managing invoices and reimbursements to mastering the art of pcard reconciliation, you will ensure our books are as accurate as they are compliant with all financial policies. You will also assist with the preparation of essential financial deposits to the Cashiers Office.

Travel and Exploration

Act as the ultimate travel concierge. You will handle the heavy lifting of booking and payment for travel accommodations, making sure our team gets where they need to go. You will also manage travel reimbursements while ensuring accuracy and policy compliance.

Strategic Procurement

Facilitate the procurement process by building and nurturing vital vendor relationships. You will be the savvy coordinator who ensures the timely and cost effective acquisition of the goods and services we need to thrive.

Workflow Innovation and Coordination

You will look for ways to streamline and optimize business processes to enhance efficiency. By coordinating with various areas, you will ensure a smooth workflow and a steady exchange of information.

World Class Customer Service

Serve as the primary point of contact for internal and external stakeholders seeking business services. You will address inquiries and provide vital assistance in a professional and timely manner.

The Evolving Role

You will also assist with any other financial and administrative support as assigned by your supervisor. You will join a team that values integrity and helpfulness, where you have the autonomy to manage the day to day flow of documentation while remaining the go to resource for a variety of administrative challenges.

Here is some more information about potential “perks” of being a temporary employee with University Temporary Services:https://hr.ncsu.edu/benefits-and-wellness/perks/temporary-employee-perks/

Minimum Experience/Education

• High School Diploma

Department Required Skills

• Prior experience in handling PCard, travel reimbursement, procurement and other financial transactions.
• Demonstrated experience in Excel and Google Sheets

Preferred Years Experience, Skills, Training, Education

• Previous experience at NC State University is a plus, but not required.
• Familiarity with PeopleSoft financial and – Service Now systems, NC State spending guidelines, and the chart of accounts.
• Prior experience performing similar financial and administrative tasks.
• Associates Degree in Accounting or related discipline or equivalent combination of training and experience.