Vice President for Administrative Services

Job Description:

Full-time, year-round position serving as the College's Chief Business Officer, reporting directly to the President. Provides executive leadership and administrative oversight for all business support services, financial planning and analysis, contract review, and facilities planning and construction activities.

Duties and Responsibilities:

1. Serves as a member of the President's Cabinet and contributes to institutional planning and policy development. Provides financial analysis and recommendations to support strategic initiatives and long-term sustainability.
2. Oversees all financial operations, including accounting, budgeting, forecasting, investments, and financial reporting. Develops and manages annual and capital budgets, ensures compliance with GAAP, GASB, and applicable regulations. Maintains internal controls and risk management practices.
3. Supervises College construction functions; negotiates architectural, engineering, construction, and other contracts on behalf of the College. Serves as the College representative for all major construction projects.
4. Maintains responsibility for completion of all facilities planning processes and reports to achieve maximum space approvals and facilities enhancement as directed by the President (e.g., Capital Improvement Plan, Educational Plant Survey, etc.).
5. Reviews agreements and contracts and coordinates review by the College attorney as needed.
6. Coordinates fiscal aspects of the Human Resources Department, oversees efficient operation of the Information Technology Department, Accounting and Finance Department, Physical Plant Operations and Maintenance Department, Campus Safety and Security department and auxiliary operations.
7. Ensures adherence to federal, state, and local regulations, accreditation standards, and audit requirements. Prepares and presents financial reports to the President, Board of Trustees, and regulatory agencies. Assures that required reports are submitted accurately and timely.
8. Makes written and verbal reports to the SFSC District Board of Trustees of recommendations made to and approved by the President.
9. Responsible for coordinating, documenting, and implementing all unit action planning, outcomes assessment, and institutional effectiveness efforts within the scope of administrative supervision.
10. Monitors legislative activity, analyzes potential impact of legislation, and advises administrative staff as appropriate for planning purposes.
11. Acts as a Campus Security Authority (CSA)/responsible person for Title IX and Clery Act compliance. Must participate in all required CSA/responsible person training.
12. Acts in accordance with local, state, and federal laws/regulations as well as College policies and procedures.
13. Performs other duties as assigned.

Requirements:

Educational: Master's degree in business or related field from an institutionally accredited organization required. Specialized training, and/or professional certifications preferred.

Experiential: Minimum of five (5) years of directly related administrative experience required, preferably within a public community college. Experience working closely with facilities planning/construction issues strongly preferred. Financial Aid experience preferred.