Visitors & HR Support Administrator (Part Time, Fixed Term)

University of Cambridge / School of Clinical Medicine / Department of Medicine

Join a collaborative HR team at the heart of world-class medical research.

The Department of Medicine is the largest department in the School of Clinical Medicine, supporting over 550 staff and students who deliver cutting-edge science and clinical innovation.

We are looking for an organised and proactive Administrator to support the HR team with visitor processing visitor access requests and managing contact lists across the Department. This role plays an important part in ensuring a seamless and positive experience for our visitors and colleagues, helping to create an environment where world class research can thrive.

Reporting to one of the HR Coordinators, you will join a friendly team of five HR professionals. You will work closely with colleagues across the Department, as well as the wider University such as the Compliance team, contributing to an efficient and supportive service.

Key responsibilities include:

• Acting as the first point of contact and managing the departmental visitor inbox.
• Processing visitor agreements and access requests in line with departmental procedures.
• Ensuring compliance for international visitors where required.
• Providing administrative support to the HR team during peak periods or staff absence.

This is an excellent opportunity to build your HR and administrative experience within a supportive, collaborative and dynamic environment.

This role is part-time at 0.6 FTE (21.9 hours per week) and offered on a 3-year fixed-term contract in the first instance, with flexibility around working patterns.

The HR team operates a hybrid working model, with a minimum office presence of two days per week and additional flexibility by arrangement.

Full details of the role and the benefits of working for the University of Cambridge can be found in the Further Particulars.

Informal enquiries are welcomed and should be directed to Alice Bedwell at hr@med.cam.ac.uk.

In your application, please tell us how you meet the essential criteria for the role and what's motivating you to apply.

We reserve the right to close this vacancy early if we receive sufficient applications. Therefore, if you are interested, please submit your application as early as possible.

Fixed-term: The funds for this post are available for 3 years in the first instance.

Applications are welcome from internal candidates who would like to apply for the role on the basis of a secondment from their current role in the University.

Click the 'Apply' button below to register an account with our recruitment system (if you have not already) and apply online.

Please ensure that you outline how you match the criteria for the post and why you are applying for this role on the online application form. Please include details of your referees, including email address and phone number, one of which must be your most recent line manager.

Please quote reference RC49561 on your application and in any correspondence about this vacancy.

The University actively supports equality, diversity and inclusion and encourages applications from all sections of society.

The University has a responsibility to ensure that all employees are eligible to live and work in the UK.

Apply online