Workday Project Manager

Job Summary:

CIT invites applications for the position of Workday Project Manager, a key role in Oberlin's ERP Optimization Initiative.

The Workday Project Manager will manage the replacement of our 30-year-old legacy system, Banner, with a cloud-based ERP, Workday, in the areas of Human Resources and Finance. This is a full-time, 1-year renewable position reporting to the Director of IT Project Management.

The Workday Project Manager will lead the planning, execution, and successful delivery of Workday implementation and serve as the central coordinator across functional, technical teams and external implementation partners. 

This role operates at the intersection of technology, business transformation, and institutional change, ensuring alignment across Human Resources, Finance, and IT while supporting a smooth transition to modern, cloud-based operations.

The Workday Project Manager will ensure the project is delivered on time, within budget, and aligned with institutional goals, while navigating the complexities of higher education including shared governance, data stewardship, academic and administrative processes.

Responsibilities:

Project Management

• Define project scope, goals, and deliverables aligned with institutional priorities.
• Develop and maintain a detailed project plan, managing timelines, budgets, and resource allocation.
• Create and manage project documentation, including, but not limited to, project charter, deliverables, tasks, resource assignments, duration estimates, schedules, milestones, meeting notes, action items, etc.
• Drive accountability across all workstreams, ensuring clear ownership and measurable progress

Implementation Leadership & Coordination

• Serve as the primary point of contact between Oberlin, the implementation partner (Workday), and Vendors.
• Coordinate all project related meetings, communications and deliverables.
• Ensure alignment between functional and technical teams throughout all phases of implementation

Communication Planning

• Collaborate with the Core Project Team to develop a comprehensive communications strategy
• Partner with communications resources to execute timely, transparent updates to stakeholders
• Ensure consistent, clear messaging to the campus community throughout the transformation

Change Management

• Work with the Change Manager to develop and implement the change management plan to support end-user adoption.
• Support adoption by aligning people, processes, and technology with Workday best practices

Stakeholder Engagement

• Facilitate cross-departmental workshops between HR, Finance, and IT to ensure business processes are optimized and aligned with Workday

About Oberlin College

Oberlin College & Conservatory is a four-year, highly selective liberal arts college that combines a top-ranked college of arts and sciences with a world-renowned conservatory of music. Combined, the two divisions enroll approximately 2,900 students. Founded in 1833, Oberlin College & Conservatory was the first college in America to make interracial education and coeducation central to its mission-traditions that live today within a commitment to positive social engagement. Located 35 miles southwest of Cleveland, OH, Oberlin College & Conservatory has earned a reputation of excellence based on the quality of its richly diverse student body, outstanding faculty, excellent facilities, and academic and technological resources. Learn more at http://new.oberlin.edu/about