Job Description

Primary Functions:

Accounts Payable

Minimum Qualifications:

Associate in business, Accounting or Finance, required
Microsoft Word and Excel proficiency
High level of attention to detail
Strong customer service skills
Ability to work successfully with students, faculty, staff.

Preferred Qualifications:

Experience with accounting and accounts payable software
Experience with Great Plains accounting software
Experience with CAMS Enterprise software

Job Specific Competencies:

Understanding of charts of accounts and account structures, in general
Understanding the purchase to pay process

Essential Job Functions:

Job functions include, but are not limited to:

Issue purchase orders and financial request vouchers
Credit Card/Expense Report Administration
Process invoices for payment
Review all invoices for proper documentation and approval prior to entering in Great Plains for payment
Assign department to be charged
Resolve differences in invoices
Apply pending credit memos
Monitor discount opportunities
Issue checks to vendors, students and employees
Create ACH payments
Print and distribute checks as required
Match invoices to check requisitions and file
Issue reimbursement/travel checks to employees
Post student direct deposit refunds to Great Plains
Send wire transfers and ACH payments to vendors
Reconcile processed work by verifying entries and comparing system reports to balances
Review, reconcile and process college credit card bills
Enter non-student payments into Great Plains
Enter student payments in Cams and Great Plains for Student Account Office when needed
Prepare Daily Deposits for Bank
Online banking
Send daily check deposits through Key Capture
Transfer check run file to Key Bank Positive Pay
Review daily check issues in Positive Pay make any decisions regarding discrepancies reported
Issue stop payments
Verify cashed checks
Bank Transfers
Prepare 1099 forms for qualifying vendors and mail by IRS deadlines
Ensure all vendors are setup correctly for 1099 reporting
Answer all vendor inquires
Reconcile monthly vendor statements, research and make corrections of discrepancies
Maintain vendor files and documentation, accounts payable reports and spreadsheets
Prepare past fiscal year files for storage
Assist Associate Vice President for Finance
Prepare college "building hours" calendar for website
+ Manage Amazon user accounts
Other duties as assigned to meet the mission of the college
Perform these duties in accordance with regulations set forth by auditors and college accounting procedures

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Trocaire College

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Accounts Payable