Job Description Summary

This position will provide administrative and research support for the PACCD PIs in Stemmler Suites to include financial reports, purchasing requests, accounts payable, reimbursement and travel coordination for 10 PIs, fellows and research staff utilizing Ben financials, XM (UPHS) Concur and Penn Marketplace. Will maintain training and access requirements for fluency with all applications. Coordinates travel scheduling and reimbursement for faculty, post-doctoral researchers, staff and guests.…

Responsible for Procard management by applying division and University policy adherence to all purchases and completing monthly reconciliation and payments by required deadline. Manage, track and maintain lab and administrative space under the direction of the Division Chief and Vice Chief of Research. This includes completing the lab space survey in tracking individual use of bench space by all individuals in correlation to research direct cost reporting. Coordinate and purchase office and lab supplies. Support, organize and manage scheduling and administrative tasks for PIs and provide coverage of the Chief's calendar. Oversee and coordinate the various academic and scientific conferences to include creating schedules, presenter materials, AV, catering and attendance for minutes as necessary. Coordinate onboarding and access to Stemmler Suite with all management and security offices and request PennCards for new hires. Complete facilities requests for routine maintenance of suite.

Job Responsibilities

Create, update and/or distribute internal reports; run and assemble reports, attach documentation, and distribute reports to faculty /investigators. Attend monthly financial meetings with PI & BA to review financial reporting and document action items.
Manage and track lab and administrative space for Stemmler 2nd & 4th Floors. Meet regularly with division chief and vice chief of research to plan office transitions, submit maintenance requests, moving of furniture, office reassignment, and identifying space for new hires. Prepare and complete lab space survey in coordination with PIs and research leadership.
Complete purchasing for both office and lab supplies. Under the direction of lab manager or PI, will submit lab purchases and assure adherence to grant and university guidelines for appropriate purchasing. Will prepare and complete lab specimen shipments for teams as necessary.
Manage the division Procard which can support 100+ faculty and staff for all allowable purchases. Responsible for monthly reconciliation and payment submission by the required deadline. Will abide and uphold University policies for all purchases.
Completes purchasing and accounts payables activity such as preparing POs or reimbursement requests, collection of appropriate documentation, ensuring payments are made, confirming data entry of proper COA by AP/Travel, entering electronic receipts against POs, using Ben Financials, Concur & XM in accordance with University & Health System finance policies and procedures. Maintain access and fluency with all applications by completing required training.
Provides administrative support for scheduling meetings for PIs and research teams and back up coverage of division Chief schedule. Coordinates daily educational conferences to include preparing meeting materials, catering, and video meeting access for internal and external meetings.
Responsible for coordinating onboarding for students, visiting scholars with Associate Director of Research, obtaining access to Stemmler building and suite and providing mandatory safety policies for all suite personnel and guests. Coordinates routine maintenance and facilities requests for the entire suite. Restocks supplies in all applicable areas and maintains storage space.
Completes and maintains biosketches and CVs for PIs.
Other duties and responsibilities as assigned.

Qualifications

Associate of Science and 2 to 3 years of experience or equivalent combination of education and experience is required. Bachelor's degree in accounting or business administration field is a plus. Strong attention to detail; willingness to ask questions in order to understand the business being conducted; ability to handle multiple competing deadlines.

Voici une liste de prévisions...

Vous devez vous connecter pour voir la description complète de l'emploi et postuler.

Gérer / Mettre à niveau cet emploi vers une liste complète d'emploi.

Trouvez votre meilleure opportunité

leur dire AcademicJobs.com Envoyez vous !

Business Administrator A

University of Pennsylvania

University of Pennsylvania, Philadelphia, PA, USA

Job Description Summary

Voici une liste de prévisions...

Emplois liés - 26 août 2026

Related Conferences

2026 AAA Annual Meeting: On the Verge

87th Annual Meeting of the Society for Applied Anthropology

AABA Annual Meeting 2027

75th Annual Highway Geology Symposium

GSA Annual Meeting 2026

AGU Fall Meeting 2026

Southeastern Section Meeting 2027

APS Division of Nuclear Physics Meeting (DNP 2026)

68th Annual Meeting of the APS Division of Plasma Physics (DPP 2026)

Joint March Meeting and April Meeting — Global Physics Summit 2027

Business Administrator A

University of Pennsylvania

University of Pennsylvania, Philadelphia, PA, USA

Job Description Summary

Voici une liste de prévisions...

Emplois liés - 26 août 2026

Related Conferences

2026 AAA Annual Meeting: On the Verge

87th Annual Meeting of the Society for Applied Anthropology

AABA Annual Meeting 2027

75th Annual Highway Geology Symposium

GSA Annual Meeting 2026

AGU Fall Meeting 2026

Southeastern Section Meeting 2027

APS Division of Nuclear Physics Meeting (DNP 2026)

68th Annual Meeting of the APS Division of Plasma Physics (DPP 2026)

Joint March Meeting and April Meeting — Global Physics Summit 2027

Business Administrator A

University of Pennsylvania

University of Pennsylvania, Philadelphia, PA, USA

Job Description Summary

Voici une liste de prévisions...

Emplois liés - 26 août 2026

Related Conferences

2026 AAA Annual Meeting: On the Verge

87th Annual Meeting of the Society for Applied Anthropology

AABA Annual Meeting 2027

75th Annual Highway Geology Symposium

GSA Annual Meeting 2026

AGU Fall Meeting 2026

Southeastern Section Meeting 2027

APS Division of Nuclear Physics Meeting (DNP 2026)

68th Annual Meeting of the APS Division of Plasma Physics (DPP 2026)

Joint March Meeting and April Meeting — Global Physics Summit 2027

Business Administrator A

University of Pennsylvania

University of Pennsylvania, Philadelphia, PA, USA

Job Description Summary

Voici une liste de prévisions...

Emplois liés - 26 août 2026

Related Conferences

2026 AAA Annual Meeting: On the Verge

87th Annual Meeting of the Society for Applied Anthropology

AABA Annual Meeting 2027

75th Annual Highway Geology Symposium

GSA Annual Meeting 2026

AGU Fall Meeting 2026

Southeastern Section Meeting 2027

APS Division of Nuclear Physics Meeting (DNP 2026)

68th Annual Meeting of the APS Division of Plasma Physics (DPP 2026)

Joint March Meeting and April Meeting — Global Physics Summit 2027