Job Details
Job Title: Buyer I
Location: Savannah State Recruiting Loc
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 301176
About Us
Savannah State University established in 1890, is the first public historically black college or university in the state of Georgia and the first institution of higher learning in the city of Savannah. The university's students select majors from five colleges:
- Business Administration
- Education
- Engineering and Computing
- Media, Arts, and Communication
- Science and Humanities
The campus is by far the most picturesque in the state of Georgia. The moss-laden sweeping oak trees, expansive marsh and historic architecture create a resplendent yet tranquil atmosphere. Beneath the beauty and splendor is a vibrant residential campus bursting at the seams with the vim and vigor of quality collegiate life: relevant academic majors, engaging lectures, cutting-edge research, quality student-faculty engagement and a nurturing environment.
Job Summary
The Buyer I supports the University's procurement operations by processing and coordinating purchasing activities in compliance with University System of Georgia (USG) policies, State Purchasing Division regulations, and institutional procedures. This position reviews purchase requests, facilitates procurement transactions, and assists with sourcing and contract administration activities. The Buyer I serves as a resource to campus departments and contributes to efficient, compliant, and customer-focused procurement operations.
NOTE: In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required eligibility verification form upon hire. This position does not offer sponsorship for employment visas.
Responsibilities
Procurement Operations (80%)
- Review purchase requisitions and supporting documentation to ensure completeness, accuracy, and compliance with policies.
- Determine appropriate procurement methods according to USG and State guidelines.
- Assist faculty and staff in procuring required materials and equipment by researching and supplying product information, pricing, and/or alternate items and sources.
- Process purchase orders and transactions within the financial system.
- Coordinate with departments to obtain documentation and clarify requirements.
- Assist with solicitations (RFQs, RFPs, and other procurement events) including preparation and tracking.
- Assist in evaluating vendor responses for compliance and pricing.
- Serve as liaison between departments and vendors for order status and issues.
- Expedite orders and follow up on delivery timelines.
- Maintain procurement records and files for audit compliance.
- Ensure all procurement activities comply with policies and regulations.
P-Card & Compliance
- Complete P-Card transactions in accordance with guidelines.
- Perform monthly reconciliation and documentation of P-Card activity.
- Assist with procurement audits and documentation requests.
Training & Customer Support (5%)
- Provide guidance to departments regarding procurement processes.
- Assist with procurement training and outreach.
- Respond to procurement-related inquiries.
Administrative & Professional Responsibilities (5%)
- Support leadership with projects and process improvements.
- Maintain knowledge of procurement regulations and best practices.
- Perform other duties as assigned.
This position may be required to perform job-related duties other than those specifically delineated in this position
Required Qualifications
- Bachelor's degree in Accounting, Finance, Business Administration, Public Administration, or related field.
- Two years of professional experience related to procurement, business administration, logistics, or contract administration.
- Must meet and maintain the requirements to be issued a State Purchasing Card
- Ability to obtain GCPA (Georgia Certified Purchasing Associate) and GCPM (Georgia Certified Purchasing Manager) within 12 months of hire.
- Strong analytical, quantitative, organizational, and problem-solving skills.
- Excellent written and verbal communication skills.
- Proficiency with Microsoft Excel and financial or procurement systems.
Preferred Qualifications
- Experience in higher education, government, or public-sector procurement, preferably State of Georgia and/or University System of Georgia.
- Knowledge of PeopleSoft eProcurement systems, and/or Workday platform.
- Completion of Georgia Certified Purchasing Associate (GCPA)
Proposed Salary
The proposed salary for this position is $48,000.00 annually.
Knowledge, Skills, & Abilities
- Ability to interpret financial data and prepare accurate reports.
- Ability to apply state and USG procurement regulations consistently.
- Strong customer-service orientation and ability to work collaboratively.
- Strong ethical judgment, attention to detail, and confidentiality
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