Executive Associate (Athletics)
Company:
The University of Arizona
Job Location:
Tucson, Arizona
Category:
Executive Assistants
Type:
Full-Time
Posting Number: req26646
Department: Administration and Athletics
Location: Tucson Campus
Address: 1 National Championship Drive, Tucson, AZ 85721 USA
Position Highlights
The Athletics Department is dedicated to excellence in collegiate sports, building a modern model of intercollegiate athletics fostering integrity, innovation, and student-athlete success.
The University of Arizona's Athletics Department invites you to apply for the role of Executive Associate (Administrative Support Manager I). This position performs a variety of complex and confidential administrative support functions for the Vice President and Director of Athletics and senior leadership. The Executive Associate will supervise and manage the central office, coordinate executive communications and scheduling, and support internal and external stakeholders.
This position requires the ability to work a flexible schedule, including nights, weekends, holidays, and travel as needed. Visa sponsorship is not available for this position.
Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!
The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocation services, please click here.
Duties & Responsibilities
- Oversee a broad array of administrative and operational functions directly related to the office of the Vice President and Director of Athletics. This includes calendar oversight, scheduling and coordinating meetings, appointments, and events.
- Ensure all logistical aspects are addressed before all events.
- Provide essential support to the Intercollegiate Athletics Department, including direct support to the Athletics Director and senior leadership.
- Facilitate clear and efficient communication between the Director and internal and external stakeholders.
- Coordinate with donors, head coaches, assistant coaches, staff, the community, University leadership, the Big 12 Conference office, as well as athletics directors nationwide on a variety of topics and issues.
- Draft, review, and distribute correspondence, reports, and presentations on behalf of the Director.
- Manage documentation systems, including preparing reports, agendas, and minutes and conducting data analysis.
- Serve as a liaison and oversee communications that affect the department, including, but not limited to, preparing necessary files and agendas, taking minutes, following up on action items, and handling routine correspondence.
- Evaluate, analyze, and recommend operational and process improvements and solutions.
- Utilize mature judgment and appropriate discretion to make informed decisions when dealing with complex, private, and sensitive issues, with a high concern for detail, confidentiality, and timeliness. Ensure communications and documentation are managed in accordance with University policies and regulations.
- Receive and screen communications (emails and phone calls) not requiring the immediate personal attention of the Vice President and Director of Athletics, using independent judgment to determine the order of priority.
- Adhere to professionalism and confidentiality in all communications with internal and external stakeholders.
- Investigate and respond to management and public requests concerning problematic situations and discrepancies, including those forwarded for a response.
- Manage office functions to ensure smooth office operations, oversee staff, manage performance evaluations, hire staff, make necessary recommendations for termination, and recommend salary changes, including merit recommendations and promotions.
- Manage travel arrangements and process accounts payable and receivable items before and after travel.
- Budget accountability.
- Additional duties as assigned.
Knowledge, Skills, and Abilities
- Excellent verbal and written communication skills.
- Ability to multitask with frequent interruptions.
- Ability to maintain confidentiality and work effectively under time constraints.
- Ability to initiate, lead, and support value-added projects.
- Meticulous attention to detail.
- Self-motivated and results-oriented with a positive demeanor.
- Strong organizational skills, including the ability to plan, prioritize, and successfully manage multiple concurrent projects.
- Ability to develop and maintain positive interpersonal relations.
- Ability to communicate effectively with individuals at all organizational levels and project a positive and professional attitude.
This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.
Minimum Qualifications
- Bachelor's degree or equivalent advanced learning attained through professional level experience required.
- Minimum of three (3) years of related work experience or equivalent combination of education and work experience required.
- Must have a valid driver's license and ability to drive according to the University Fleet Safety Policy.
FLSA: Exempt
Full Time/Part Time: Full Time
Number of Hours Worked per Week: 40 + nights and weekends
Job FTE: 1.0
Work Calendar: Fiscal
Job Category: Organizational Administration
Benefits Eligible: Yes - Full Benefits
Rate of Pay: DOE
Compensation Type: salary at 1.0 full-time equivalency (FTE)
Grade
9
Compensation Guidance
The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.
The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.
Career Stream and Level
M1
Job Family
Administrative Support
Job Function
Organizational Administration
Type of criminal background check required: Name-based criminal background check (non-security sensitive)
Number of Vacancies: 1
Contact Information for Candidates
Morgan Domenick
Associate AD, Administration
mbdomenick@arizona.edu
Open Until Filled: Yes
Documents Needed to Apply: Resume, Cover Letter, and One Additional Document
Special Instructions to Applicant
Please submit Resume, Cover Letter, and the answers to the following questions as the Additional Document. Thank You.
- Describe your knowledge and understanding of NCAA and Big 12 rules and regulations, as they pertain to recruitment and regulations?
- Please list below any experience you have had since 2015 with high school or college student-athletes. This includes working or volunteering in any capacity with a high school, AAU, sports club, junior college or 4-year institution student-athlete, athletics team or department.
- Applicants for this position are subject to the following NCAA Bylaws 11.4.2, 11.4.2.1, 11.4.2.2, 11.4.3, 11.4.3.1, 11.4.3.2, 11.4.4, 11.4.4.1, and 11.4.4.2. You may be asked about these Bylaws in an interview, and you may be asked to sign a future affirmation confirming the same prior to or upon your employment by The University of Arizona, if you are selected for employment. Do you understand that by submitting your application for employment, you are affirming that you have read these Bylaws, and that such Bylaws would not preclude your employment by The University of Arizona?
- Are you the parent, coach, relative or guardian of a prospective student-athlete (i.e., student in 9-12 grade or 7-12 grade for men's basketball or junior college student) in the sport of men's basketball, women's basketball or football or have any other type of association with any prospective student-athlete in the sports of men's basketball, women's basketball or football? If yes, please explain.
- Is your potential employment within the athletic department conditioned upon the enrollment of any prospective student-athlete (i.e., student in 9-12 grade, 7-12 grade for men's basketball or junior college) in the sport of men's basketball, women's basketball or football? If Yes, please explain.
- Do you understand that failure to disclose any information related to your affiliation with a prospective student-athlete (student in 9-12 grade, 7-12 grade for men's basketball or junior college) in the sports of football, men's basketball, or women's basketball might render your application ineligible for consideration?
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