NOTE: Hiring is contingent upon the execution of the contract between the State of New Jersey and Montclair State University.

PRINCIPAL DUTIES AND RESPONSIBILITIES

• Manage cost center, grant accounts, and earned revenue accounts.
• Prepare and submit financial reports to the NJ PBS and other funders as needed.
• Oversee day-to-day budget operations while supporting the GM, who retains overall budget responsibility.
• Process purchase orders, invoices, and expense reports in coordination with university financial systems.
• Collaborate with Human Resources, Procurement, Facilities, and other University offices to support and facilitate the effective execution of assigned responsibilities.
• Manage vendor contracts and relationships (office supplies, equipment, services).
• Coordinate all aspects of new employee onboarding, collaborating with Human Resources and other departments to ensure timely payroll processing, benefits enrollment, workspace setup, and completion of required documentation.
• Oversee office supply inventory and coordinate facility maintenance activities to ensure a safe, efficient, and well-equipped work environment.
• Support grant compliance documentation and record-keeping.
• Manage station calendar, event scheduling, and internal communications.
• Coordinate travel arrangements and reimbursements for staff.
• Serve as the point of contact for external vendors and service providers.
• Performs other duties as assigned.
• Management retains the right to add or change job duties at any time.

QUALIFICATIONS

REQUIRED

• Bachelor’s degree from an accredited college or university in a related field.
• Minimum of two years of professional experience in an administrative role.
• Proficiency in Microsoft Office Suite and Google Workspace
• Excellent interpersonal, written, and oral communication skills.
• Experience with various electronic databases and technology-dependent office operations, including Microsoft Office and Google Suite programs.
• Proven experience in project coordination and process improvement.
• Excellent organizational skills and self-initiative to perform a wide range of tasks without direct supervision or guidance.
• Strong analytical and problem-solving skills with attention to detail.
• Ability to manage multiple priorities and projects and demonstrate creativity, flexibility, self-motivation, and strong problem-solving, analysis, and communication skills.

PREFERRED

• Master’s degree from an accredited college or university.
• Experience in a university, public media, or nonprofit administrative environment.
• Familiarity with Workday.
• Demonstrated experience in office administration or operational management, including financial administration, vendor management, and HR processes
• Familiarity with project management tools and document management systems. Familiarity with state and federal procurement laws.
• Bilingual proficiency in English and Spanish

NOTE: Hiring is contingent upon the execution of the contract between the State of New Jersey and Montclair State University.

PRINCIPAL DUTIES AND RESPONSIBILITIES

• Manage cost center, grant accounts, and earned revenue accounts.
• Prepare and submit financial reports to the NJ PBS and other funders as needed.
• Oversee day-to-day budget operations while supporting the GM, who retains overall budget responsibility.
• Process purchase orders, invoices, and expense reports in coordination with university financial systems.
• Collaborate with Human Resources, Procurement, Facilities, and other University offices to support and facilitate the effective execution of assigned responsibilities.
• Manage vendor contracts and relationships (office supplies, equipment, services).
• Coordinate all aspects of new employee onboarding, collaborating with Human Resources and other departments to ensure timely payroll processing, benefits enrollment, workspace setup, and completion of required documentation.
• Oversee office supply inventory and coordinate facility maintenance activities to ensure a safe, efficient, and well-equipped work environment.
• Support grant compliance documentation and record-keeping.
• Manage station calendar, event scheduling, and internal communications.
• Coordinate travel arrangements and reimbursements for staff.
• Serve as the point of contact for external vendors and service providers.
• Performs other duties as assigned.
• Management retains the right to add or change job duties at any time.

QUALIFICATIONS

REQUIRED

• Bachelor’s degree from an accredited college or university in a related field.
• Minimum of two years of professional experience in an administrative role.
• Proficiency in Microsoft Office Suite and Google Workspace
• Excellent interpersonal, written, and oral communication skills.
• Experience with various electronic databases and technology-dependent office operations, including Microsoft Office and Google Suite programs.
• Proven experience in project coordination and process improvement.
• Excellent organizational skills and self-initiative to perform a wide range of tasks without direct supervision or guidance.
• Strong analytical and problem-solving skills with attention to detail.
• Ability to manage multiple priorities and projects and demonstrate creativity, flexibility, self-motivation, and strong problem-solving, analysis, and communication skills.

PREFERRED

• Master’s degree from an accredited college or university.
• Experience in a university, public media, or nonprofit administrative environment.
• Familiarity with Workday.
• Demonstrated experience in office administration or operational management, including financial administration, vendor management, and HR processes
• Familiarity with project management tools and document management systems. Familiarity with state and federal procurement laws.
• Bilingual proficiency in English and Spanish