Station Administrator
Job Description
SUMMARY
Reporting to the General Manager, the Station Administrator provides administrative, operational, and financial support to NJ PBS station leadership and departments. This position serves as the central point of coordination for office operations, personnel processes, vendor management, and administrative functions across the station. The Administrator ensures station operations run efficiently and supports the General Manager in managing day-to-day administrative operations of the NJ PBS office.
NOTE: Hiring is contingent upon the execution of the contract between the State of New Jersey and Montclair State University.
PRINCIPAL DUTIES AND RESPONSIBILITIES
- Manage cost center, grant accounts, and earned revenue accounts.
- Prepare and submit financial reports to the NJ PBS and other funders as needed.
- Oversee day-to-day budget operations while supporting the GM, who retains overall budget responsibility.
- Process purchase orders, invoices, and expense reports in coordination with university financial systems.
- Collaborate with Human Resources, Procurement, Facilities, and other University offices to support and facilitate the effective execution of assigned responsibilities.
- Manage vendor contracts and relationships (office supplies, equipment, services).
- Coordinate all aspects of new employee onboarding, collaborating with Human Resources and other departments to ensure timely payroll processing, benefits enrollment, workspace setup, and completion of required documentation.
- Oversee office supply inventory and coordinate facility maintenance activities to ensure a safe, efficient, and well-equipped work environment.
- Support grant compliance documentation and record-keeping.
- Manage station calendar, event scheduling, and internal communications.
- Coordinate travel arrangements and reimbursements for staff.
- Serve as the point of contact for external vendors and service providers.
- Performs other duties as assigned.
- Management retains the right to add or change job duties at any time.
QUALIFICATIONS
REQUIRED
- Bachelor’s degree from an accredited college or university in a related field.
- Minimum of two years of professional experience in an administrative role.
- Proficiency in Microsoft Office Suite and Google Workspace
- Excellent interpersonal, written, and oral communication skills.
- Experience with various electronic databases and technology-dependent office operations, including Microsoft Office and Google Suite programs.
- Proven experience in project coordination and process improvement.
- Excellent organizational skills and self-initiative to perform a wide range of tasks without direct supervision or guidance.
- Strong analytical and problem-solving skills with attention to detail.
- Ability to manage multiple priorities and projects and demonstrate creativity, flexibility, self-motivation, and strong problem-solving, analysis, and communication skills.
PREFERRED
- Master’s degree from an accredited college or university.
- Experience in a university, public media, or nonprofit administrative environment.
- Familiarity with Workday.
- Demonstrated experience in office administration or operational management, including financial administration, vendor management, and HR processes
- Familiarity with project management tools and document management systems. Familiarity with state and federal procurement laws.
- Bilingual proficiency in English and Spanish
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