Lab Safety Regulations Update: NZ Universities Welcome Minister Van Velden's Fix for Teaching and Research Labs

The Announcement: A Turning Point for NZ Lab Safety

New Zealand's higher education sector breathed a collective sigh of relief on January 28, 2026, when Workplace Relations and Safety Minister Brooke van Velden unveiled long-awaited reforms to laboratory safety regulations. Universities across the country, represented by Universities New Zealand (UNI NZ), warmly welcomed the decision, hailing it as a pragmatic fix to rules that have hampered research and teaching for nearly a decade.5152

At the heart of the issue are the Health and Safety at Work (Hazardous Substances) Regulations 2017, commonly abbreviated as HSWHSR 2017. These regulations govern how hazardous substances—materials that pose risks like flammability, toxicity, or reactivity—are managed in workplaces. While designed to protect workers, their one-size-fits-all application to university laboratories created unintended barriers to effective science.53

🔬 Unpacking the Problems with Pre-2026 Regulations

Prior to the reforms, research, teaching, and testing laboratories in New Zealand universities were subjected to standards originally intended for large-scale industrial operations, such as petrol refineries or food processing plants. These facilities handle massive quantities of substances with potentially less specialized staff, necessitating rigid controls. In contrast, university labs typically involve small-scale experiments with a diverse array of chemicals, conducted by highly trained researchers and students under close supervision.53

Specific pain points included requirements for laboratories storing self-reactive substances to be located only on the ground floor. This seemingly safe rule actually compromised evacuation paths in multi-story buildings, where upper floors often provide better escape routes during emergencies. Similarly, cabinets for flammable liquids had to be separated by at least three meters, forcing researchers to either build oversized facilities or transport substances more frequently—ironically heightening accident risks. Many legacy labs, built decades ago, lacked the mandated fire-resistance ratings for workrooms, rendering them non-compliant without multimillion-dollar retrofits.5152

The root cause traces back to 2017, when amendments to the HSWHSR inadvertently eliminated a dedicated pathway for laboratories without replacing it. A planned carve-out for research environments never materialized, leaving over 2,000 public labs in limbo.51

Key Reforms: Empowering Risk-Based Management

Minister van Velden's fix introduces targeted amendments to Part 18 of the HSWHSR 2017, restoring flexibility for labs not involved in commercial production. Here's a breakdown of the core changes:

• Laboratories can now develop customized risk management plans (RMPs) for handling Classes 3-5 hazardous substances (flammable liquids/solids and oxidizing agents). These plans must address hazard assessments, safe procedures, worker competency, emergency protocols, record-keeping, and periodic reviews—tailored to the lab's actual risks.53
• WorkSafe New Zealand will collaborate with industry to create an Approved Code of Practice (ACOP), offering a 'safe harbour' for compliance. This voluntary guide draws on global best practices, ensuring consistency without stifling innovation.
• Storage rules for nearby sites align with lab standards, cutting bureaucratic hurdles.
• Highly trained researchers no longer need separate handling certificates, recognizing their advanced qualifications.
• Lab managers must provide oversight but not constant on-site presence; their knowledge focuses on key safety risks rather than every substance detail.

These shifts prioritize outcomes over prescriptive checklists, allowing labs to leverage existing controls like fume hoods, sprinklers, and ventilation systems.52

Economic Relief: Up to $3 Billion in Savings

UNI NZ estimates that full compliance with the old rules would have cost between NZ$1.5 billion and $3 billion, primarily in retrofitting or rebuilding labs. These taxpayer-funded expenses would divert resources from scholarships, faculty hires, and cutting-edge equipment. By averting this, the reforms free up capital for core missions: groundbreaking research and quality teaching.51

In a sector already grappling with funding pressures, this windfall could accelerate projects in fields like climate science, biotechnology, and materials engineering—areas where NZ universities excel globally. For context, the University of Auckland alone manages hundreds of labs supporting 40,000 students and world-class researchers.

Explore opportunities in this revitalized environment via our research jobs board or higher ed jobs in New Zealand.

Safety First: Why Flexibility Improves Protection

Critics might worry that deregulation sacrifices safety, but evidence suggests the opposite. Rigid industrial rules often forced workarounds that undermined protections. For instance, separating storage cabinets led to more substance transport across corridors, elevating spill risks. Ground-floor mandates clashed with modern building designs optimized for fire safety.53

RMPs mandate rigorous hazard identification and mitigation, leveraging scientists' expertise. Dr. Mathew Anker from Victoria University of Wellington notes that universities already employ sophisticated risk protocols; the reforms simply align regulations with reality. Troy Baisden of the New Zealand Association of Scientists adds that this returns to international norms where trained professionals craft site-specific safeguards.51

University Voices: Enthusiastic Endorsement

UNI NZ Chair Neil Quigley praised the changes as "consistent with a continued focus on safety in our universities' mostly bespoke and small-scale laboratories." This sentiment echoes across institutions like the University of Otago, known for its medical research labs, and Massey University, a hub for agricultural science.51

At Victoria University, researchers like Dr. Anker recounted spending over $1 million and three years relocating a solvent purifier to comply—efforts that yielded no safety gains. Wendy Turvey of WSP Research called the outcome "pragmatic," crediting collaborative input from MBIE, WorkSafe, and unis.

Stakeholders view this as a win for New Zealand's innovation ecosystem. For career advice on thriving in safer labs, see our academic CV guide.

Real-World Case Studies

Consider a typical chemistry teaching lab at the University of Canterbury: Under old rules, storing small volumes of flammable solvents required industrial-grade separation distances, prompting makeshift solutions or halted experiments. Post-reform, an RMP could utilize existing fume cupboards and spill kits effectively.

In research settings, like Auckland's biomedical labs developing COVID-19 therapeutics, diverse reagents demanded adaptive handling. Compliance delays stalled projects; now, ACOP-guided plans streamline operations. These examples illustrate how reforms preserve New Zealand's competitive edge in STEM higher education.

Implementation Timeline and Next Steps

Cabinet's Expenditure and Regulatory Review Committee greenlit the changes in December 2025. Draft amendments head to the Cabinet Legislative Committee in Q2 2026, with new rules effective by year-end. WorkSafe's ACOP development runs parallel, involving unis, Crown Research Institutes, and private labs.53

1. Stakeholder consultations refine RMP templates.
2. Training updates for lab managers.
3. Compliance audits transition to outcome-focused checks.

Broader Impacts on Teaching and Research

For teaching, reforms mean uninterrupted hands-on learning. Students in biology or engineering won't face canceled practicals due to compliance woes, fostering practical skills essential for faculty careers.

Research benefits immensely: Freed funds boost grants, attracting international talent. NZ's unis, punching above weight in fields like Antarctic studies at Victoria or quantum tech at Otago, gain momentum. This aligns with national goals for a science-led economy.

Global Benchmarks and Lessons

New Zealand's approach mirrors the United Kingdom's risk-assessed hazardous substance management, proven safe in thousands of labs. Unlike overly prescriptive EU models, this balances protection with agility, positioning Kiwi researchers competitively.51

Potential Challenges and Safeguards

While optimistic, experts like Baisden flag risks during budget squeezes. Mitigation includes mandatory ACOP adherence and WorkSafe oversight. No opposition critiques surfaced prominently, underscoring broad support.51

For those navigating these shifts, higher ed career advice resources can help.

Photo by Joe Dudeck on Unsplash

Future Outlook: A Safer, Thriving Sector

These reforms herald a new era for NZ higher education laboratories—safer, cost-effective, and innovation-friendly. As implementation unfolds, universities will lead in demonstrating risk-based excellence. Professionals eyeing roles in research or academia can leverage this stability; browse university jobs, higher ed jobs, or rate my professor for insights. Share your thoughts in the comments below and stay tuned for updates.